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welcome to your fax machine w elcome to your fax machin e 2 gb toshiba tf 631 15 a b c d e f g h i j k displ a y displays indications about the operating modes of your fax machine. y our con- trol monitor for all function settings. warning lamps if there is a malfunction on your fax machine, the lamp under the corre- sponding symbol will light up. paper jam: indicates that there is a docu- ment jam or copy paper jam. ( see page 116/117 ) paper out: indicates that the user must replenish the copy pape r . ( see page 9 ) t oner out: indicates that the user will use have to replenish the tone r . ( see page 6 ) drum operating time: indicates that the printing unit will soon have to be replaced. ( see page 8 ) alarm lamp: indicates an operating mal- function which cannot be clearly identified. please con- tact service personnel in these cases. menu keys use these keys to select the menu or a specific menu item. dtmf key ( t ) when the pulse dialling mode has been selected ( see page 14 ), this button temporarily switches over the dialling procedure to dtm f . 1 2 dial key p ad used for entering telephone numbers or selecting characters. monitor when you press this ke y , the fax ma- chine connects to the line and the speaker enabling the user to listen into the call establishment attempt is acti- vated. the subsequent fax connection is handled directl y , i.e. without job admin- istration via the memor y . redial / p ause activates the last number dialled, in- serts a dialling pause. speed dial press this key to select a stored alpha- bet dial numbe r , a name or a group. line lamp indicates transmission on the telephone line. pc comm lamp if this lamp flashes, it indicates that data are being transmitted form the pc to the interface (the pc interface is optional). one-touch dial cover for one- touch dial keys 36-69 and func- tion keys. one touch dial keys sends documents at the push of a button. job s t a tus key y ou can use this key to query the status of individual jobs. job cancel key use this key if you wish to cancel a job which has been stored or which is due to be handled. mu l ti key t o create a group consisting of on e - touch dial, abb dial and manual dial numbers. available for group dialling as well as for group polling. mode ke y , with status lamps use this key to select the resolution for the current fax job. the status lamps represent the selected mode. if no status lamp lights up, the std resolution has been set. copy key the user is able to make copies of documents which have been inserted. if no document has been inserted, press this key to request the journal. tx report key use this key to set the output criteria for the transmission report. enter key activates selected menu items and also used for terminating data input. stop key cancels error messages and terminates menu input. s t art key activates transmission, reception (off- hook) and selected menu items. super power saver key immediately activates the super power saver features ( see page 97 ). 14 4 5 6 18 16 control panel exit document extension tray exit document tray recording paper tray recording paper cassette side cover t op cover release button t elephone connection document tray control panel release button document guides 17 3 8 7 9 10 11 12 13 21 20 19 free datasheet http://www.0pdf.com
3 gb toshiba tf 631 preparation preparation contents preparation unpacking ................................................... 4 remove transport fittings: ........................... 5 prepare and insert the printer unit .............. 5 change toner .............................................. 6 replace drum unit ...................................... 8 connection to the mains ............................. 8 how to insert the recording paper: ............. 9 install exit paper trays: ................................ 9 insert memory card ................................... 10 installation the menu system ..................................... 11 enter user name ....................................... 12 enter terminal id ....................................... 13 setting dialling method ............................. 14 connection to pabx, obtaining a public line/ digital pabxs ............................................. 15 set language ............................................ 16 set date and time ..................................... 17 reception of documents set standby mode ..................................... 18 automatic reception ................................. 18 manual reception ...................................... 18 reception reduction ................................. 19 memory reception ..................................... 20 secure rx ............................................... 21 activate and deactivate secure rx ........... 24 correct sequence printout ........................ 25 multiple printout ........................................ 26 delete reception ....................................... 27 reception protection ................................ 28 local copy ................................................ 29 copy reduction .......................................... 30 transmit documents document format ..................................... 31 automatic fax messages ........................... 32 stack mode .............................................. 33 useful job management ............................ 34 important transmission .............................. 35 direct transmission ................................... 36 transmission using alpha dial .................... 37 transmission one-touch dial ...................... 38 faxing with telephone directory ................. 39 single multi-address transmission ............. 40 stored broadcast ...................................... 41 monitoring (direkt) ..................................... 42 monitoring (by job) .................................... 43 set resolution ........................................... 44 set contrast .............................................. 45 transmission options, ecm on/off ............. 46 transmission options, number of pages .... 47 transmission options, protected transmission .............................................. 48 transmission options, reduced speed ........ 49 transmission options, send cover sheet .... 50 chain dialing ............................................. 51 redial ....................................................... 52 resend (retained job) ................................ 53 cancel a retained job (with retain job) ...... 54 cancel transmission .................................. 55 polling reserve polling .......................................... 56 polling protection ...................................... 57 reserve polling, permanent (general infobox) ....................................... 58 reserve polling, append documents ......... 59 cancel polling reservation ......................... 60 single polling ............................................ 61 multiple polling .......................................... 62 cancel polling ........................................... 64 program continous polling ........................ 65 reverse direction ...................................... 67 store numbers alphabet dial memory ............................... 69 alphabet dial options ................................ 71 modify abb numbers ................................. 72 delete abb numbers ................................. 73 one-touch dial keys ................................... 74 cancel one-touch dial keys ....................... 76 define groups ........................................... 77 edit groups ................................................ 79 cancel groups ........................................... 80 report prints program selection list ................................ 81 transmission reports ................................. 81 transmission report: .................................. 83 multi transmission report ........................... 85 multi polling report .................................... 85 transmission and reception journal ........... 86 the function list ........................................ 88 reservation list .......................................... 88 the dial number lists ................................. 90 department list ......................................... 91 mains failure report ................................... 91 contents advanced settings delayed fax job ......................................... 92 set transmission header position .............. 93 reception trailer (rti) ............................... 94 permanent monitoring .............................. 94 call redial .................................................. 95 set ringer volume ..................................... 96 power saver (stand by) .............................. 97 cost centre management ......................... 98 divider sheet ............................................. 98 department code ...................................... 99 modify or delete a department ............... 100 disable department code ........................ 101 cover sheet ............................................. 102 retain jobs .............................................. 103 query job status ...................................... 104 basic setting, document length ............... 105 basic setting, transmission memory ........ 105 basic setting, resolution and contrast ..... 106 basic setting, ecm (error correction mode) .......................... 107 basic setting, protected transmission ...... 107 basic setting, superfine reception (only with memory expansion) ................................. 108 additional features (sub, sep, pwd) ...... 109 additional paper cassettes (optional) ...... 109 possible problems error messages in the display .................. 111 error codes in journal .............................. 113 transmission problems ............................ 115 receiving problems ................................. 116 cleaning document scanner ................... 117 document jam ........................................ 117 how to clear a recording paper jam ....... 118 cleaning the corona ............................... 118 remote maintenance (comline) ........... 119 connection to pabx ................................ 119 uk connection information uk connection information ..................... 120 epa energy star ................................. 120 index index ....................................................... 121 free datasheet http://www.0pdf.com
4 gb toshiba tf 631 preparation preparation the correct location for your fax machine is easily found: ? near a 230 v ac socket*, ? near a telefphone connection, ideally with a single line reserved for your fax machine. * no other equipment with high power consumption (such as a photocopier) or equipment which generates electrical noise (such as a radio, computer, radio transmitting and receiving equipment) should be connected to this mains supply. ac power you will find the mains connection on the back of the machine. the on/off switch is situated above the mains jack. now switch your machine on. please protect your machine from: vibration direct sunlight dust humidity heat 1. fax machine 2. phone line cord 3. document exit tray 4. recording paper exit tray 5. recording paper size label 6. fuser cleaner 7. developer assembly unpacking when unpacking your machine, please check that all parts shown here are present and in perfect condition. 8. drum unit 9. user manual 10. address sheet 11. overlay 12. ac power cord 13. charger cleaner 14. scrapper 15. cotton swab free datasheet http://www.0pdf.com
5 gb toshiba tf 631 preparation preparation remove transport fittings: prepare and insert the printer unit in order to prevent any transport damage, the high-quality printer unit of your new fax machine is supplied with the additional protection of special packaging. please also follow the enclosed instructions. the printer unit consists of two separate components, namely the drum unit and the developer assembly. remove these two parts from their packaging and follow the following instructions. 1. pull the release button to open the fax machine. 2. hold the ends of the developer assembly, and shake the assembly several times from side to side. this will loosen the toner. ? avoid touching the metal roller. 3. hold the developer assembly securely in one hand, and use your other hand to peel the protective film off from the toner cartridge. ? avoid touching the protective film, as there may be toner residues on the film. 4. take the drum unit and insert it into the developer assembly as detailed in the drawing. ? any damage to the printer drum will impair the image quality. you must therefore never touch the green drum surface or expose the drum to direct sunlight for more than three minutes. 5. use the green handles to hold the printer unit, and place the unit in the fax machine as detailed in the drawing. 6. press lightly on the green rectangles on the drum unit so that the unit audibly clicks into position. the printer unit must be removed before the machine is transported or moved. before you start to use your fax machine, please remove all transport fittings. free datasheet http://www.0pdf.com
6 gb toshiba tf 631 preparation preparation change toner as soon as the toner out warning lamp ( see page 2 ) lights up on your fax machine, you should replace the toner cartridge. the toner low message in the display indicates that the machine can only print out approx. 100 more documents (depending on the print density). if you fail to replenish toner during this period, the toner empty message will appear in the display; this message indicates that no further documents will be printed out. if toner is not replenished, incoming fax documents are saved in memory. 7. take the fixing roller cleaner out of its packaging and install it as detailed in the drawings. 8. insert the ozone filter. 9. close the cover of the fax machine, which must audibly click into place. 1. pull the release button to open the fax machine. 2. hold the green handles and remove the printer unit. 3. remove the drum unit from the developer assembly. ? do not touch the developer roller (the black roller with a toner coating). ? any damage to the printer drum will impair the image quality. you must therefore never touch the green drum surface or expose the drum to direct sunlight for more than three minutes. free datasheet http://www.0pdf.com
7 gb toshiba tf 631 preparation preparation 4. press the green button on the developer assembly, and slide the toner cartridge in the direction of this button. you can then remove the unlocked toner cartridge. 5. take the new toner cartridge and shake it as detailed in the diagram. this loosens the toner. 6. place the toner cartridge on the developer assembly and slide it under the four guides. 7. then proceed as detailed on page 5. caution: in case you come into contact with toner: ? if any toner dust comes into contact with a textile fabric, remove only by tapping the fabric; if necessary, brush out or use a vacuum cleaner. never rub . ? wash hands in cold water and clean thoroughly with soap. ? wash eyes with plenty of water. ? if you have inhaled toner, breath deeply in the open air. ? if toner gets in your mouth, wash it out with plenty of water. ? in an emergency, call a doctor. consumables are taken back and recycled by your toshiba dealer. free datasheet http://www.0pdf.com
8 gb toshiba tf 631 preparation preparation connection to the mains telephone connection connect your fax machine (line jack) to the telephone socket, as shown on the right. replace drum unit as soon as the drum operating time warning lamp ( see page 2 ) lights up on your fax machine, you should ensure that a new drum unit is near to hand. the drum life warning message in the display indicates that the fax machine will only print out a further approx. 300 documents (depending on the print density). if you fail to change the drum in this period, the replace drum message appears in the display; this indicates that the fax machine will not print out any more documents. if the drum unit is not replaced, incoming fax documents are saved in memory. 1. pull the release button to open the fax machine. 2. hold the green handles and remove the printer unit. 3. remove the drum unit from the developer assembly. ? do not touch the developer roller (the black roller with a toner coating). 4. take the new drum unit and insert it into the developer assembly as detailed in the drawing. ? any damage to the printer drum will impair the image quality. you must therefore never touch the green drum surface or expose the drum to direct sunlight for more than three minutes. 5. now proceed as described on page 5 (the fixing roller cleaner is not not not not not replaced). consumables are taken back and recycled by your toshiba dealer. on/off switch free datasheet http://www.0pdf.com
9 gb toshiba tf 631 preparation preparation how to insert the recording paper: remove the paper cassette insert cassette index (a4). prepare the recording paper by flexing and fanning out the stack to separate the sheets. press down the pressure plate until you hear it lock in place. place the paper so that it lies straight in the cassette with the side to be printed facedown and dont forget: the paper cassette holds a maximum 250 sheets (80 g/sm).the paper is never stacked above the limit mark. (as shown on the left) then: slide the cassette into the slot until you hear it lock in place. do not use damp, wrinkled on torn paper. install exit paper trays: install the exit paper tray fits in the slots on the left side of the fax. secure the document tray. insert the pins of the tray into the corresponding receptacles. unfold the extension if required. free datasheet http://www.0pdf.com
10 gb toshiba tf 631 preparation preparation insert memory card 1. switch your fax machine off . stack memory is deleted when a memory expansion is inserted. please ensure that, before the memory expansion is inserted, the memory display is 100 % in order to prevent the transmission job being lost. 2. remove the cover for the memory modules. 3. insert the memory expansion card so that the soldered side is pointing upwards. close the cover for the memory modules. free datasheet http://www.0pdf.com
11 gb installation installation toshiba tf 631 the m key activates the menu and moves the highlight bar up. the n key moves the highlight bar down. the p key selects the appropriate submenu level. the o key selects the superior menu level. once a menu item has been selected with the highlight bar via these control keys, it is activated by pressing the ? (en- ter) key. alternatively, you can use the start key for this purpose. it may well happen that more than four items are displayed in one menu. in this case, press the m / n control keys several times to display these concealed menu items. example: menu 3, 1 (installation, setup, 1. menu item highlighted) 15-03-98 sun 19:56 r e s i du a l me mor y 1 0 0 2.lists 4.menu list 3.installation 1.comm. options standby mode start the menu the first 4 menu items are displayed. select a menu item confirm with start select a menu item to select a sub menu, there is no need to see it in the lcd. the only requirement is that this menu item has to be in the same menu level. the report is printed. the menu system your fax machine is equipped with a four- line display which provides you with infor- mation concerning all operating modes. this display makes it more easy for you to work with the various functions of your fax machine, and everything is set out in a clear menu. up to four menu items are displayed on each occasion, and a number is assigned to each of these items. a special group of keys is used for activat- ing the menu as well as for control activities within the various menu levels. 3x 1.comm. options 2.lists 3.installation 4.menu list 1. auto receive mode 2. language 3. terminal id 4. date & time 5. dial type 6. volume 7. power saver 8. department code 9. account code 10. cover sheet one version of the menu selection procedure is to enter the corresponding number of the particular menu item. it is not necessary to press the insert button. as soon as the relevant number has been entered, the menu item is executed. this is also applicable for the concealed menu items. if no further key is pressed during a minute, the menu is automatically exited. consider the following example in order to familiar- ise yourself with the menu system. the system prints out the program selection list, on which you receive the complete menu structure of your fax machine. start 15-03-98 sun 19:56 residual memory 100 % printing list q visible part a b q free datasheet http://www.0pdf.com
12 gb installation installation toshiba tf 631 standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection enter the name example: toshiba 1 x 8 > t 7 x 4 > i 7 x 6 > o 6 x 2 > b 9 x 7 > s 5 x 2 > a 6 x 4 > h name is ready... confirm with start continue with ?enter the terminal id // start 15-03-98 sun 19:56 residual memory 100 % 2.lists 4.menu list 3.installation 1.comm. options j set terminal id id name=(max40) j set terminal id id name=(max40) toshiba enter user name in order to ensure that a transmitted fax document can also be uniquely identified, a transmission header is printed on the top 5 mm of the document. this transmis- sion header contains various items of information, incl. the user name and the sender id of the fax machine which trans- mitted the documents. user name: you can enter any 40 characters (max.) for the user name. use the number keypad for entering the characters. several characters are as- signed to each number, and the charac- ters can be selected by repeatedly press- ing the corresponding key. the following table sets out all characters which are allocated to the various number keys. key 1 2 3 4 5 6 7 8 9 0 allocated characters 1 abc2abca?????a????? def3def?? ghi4ghi?? jkl5jkl mno6mno????? pqrs7pqrs tuv8tuv?? wxyz9wxyz (+)0 space ??!'#s%&*-/:=@? place character: the character of your choice is placed wherever the flashing cursor is located. please use the o / p keys to control the highlighted input. cancel characters: move the highlighting to the appropriate position and press the delete key on the one-touch dial key field. the character is then deleted and is replaced by an empty character. if you do not wish to have an empty character, press the insert key on the one-touch dial keyfield before deleting the character. in this mode, the characters to the right move one position to the left. the insert mode is indicated by a corresponding symbol in the display. press the insert key again to exit this mode. replace character: move the highlighting to the appropriate position and proceed as detailed under the procedure for entering a new character. the character is then overwritten. insert character: press the insert key before you insert a character. to exit this mode, press the insert key again. if a character has just been inserted, you cannot delete it immediately. in this case, move the cursor to the next field and then return immediately to the previous position. the character can then be deleted. when the name is completed, press the start key. start key. start key. start key. start key. example: toshiba free datasheet http://www.0pdf.com
13 gb installation installation toshiba tf 631 enter terminal id the terminal id which is part of the transmissing header contains the number under which your fax machine can be reached. the number should be entered in the international format: example: +44-2131-12345678 fax number space (to improve legibilitly) area code (without initial 0) country code (here: germany) plus symbol (for the international form) in germany it is obligatory to enter the terminal id! continued from enter user name option for selecting the national or international form. please always select the international form. select a menu item make your selection now enter the code insert a pause with pause button code is complete... confirm with start press stop, return to standby mode int. code ? line-1 1.add + 2.not needed + j tel number =(max20) set terminal id set terminal id tel number =(max20) +44-2131-123456 start stop j free datasheet http://www.0pdf.com
14 gb installation installation toshiba tf 631 standby mode start the menu the first 4 menu items are displayed. select a menu item the current dialling method is highlighted select a menu item the current connection type is highlighted continue with connection to main line / p abxs go to a go to b exchange pstn exchange p abx 15 - 0 3 - 9 8 s un 19 : 56 re s i d u a l m e m o ry 1 0 0 % setting dialling method there are two dialling methods. the pulse-dialling method is normally used in the public switched telephone network. if your fax machine is connected to a p ab x , the dtmf dialling method may also be used. as the public network is modernised, this dialling method may also be used in the public network. if you are in any doubt, first try the pulse-dialling method (basic setting). if the dialling procedure fails, try dtmp dialling. depending on the sales area this function may be not available! // 1 . c o m m . o p t i o n s 2 . l i s t s 3 . i ns t a ll a t i o n 4 . m e n u l i s t d i al t y pe 1 . m f 2 . d p s e t e x c h a n g e ty p e 2 . p a b x 1 . p s t n free datasheet http://www.0pdf.com
15 gb installation installation toshiba tf 631 a pstn pabx b select a menu item press stop, return to standby mode select a menu item make your selection select a menu item example: digit enter the digit(s) for obtaining public line example: 0 confirm with start press stop, return to standby mode 1.pstn 2.pabx set exchange type 1.pstn 2.pabx set exchange type set access type 1.earth 3.digit 2.flash stop set access type n set access type access digit = (1-3) set access type access digit = (1-3) 0 start stop connection to pabx, obtaining a public line/ digital pabxs the tf 631 can be connected not only to the public switched telephone network (public line) but also to a pabx. in this case, additional parameters have to be entered. with pabxs , the public line is obtained in various ways: ? number dial one digit (or several digits) in order to obtain the public line ? earth key earth potential is con- nected to the line in order to obtain the public line. ? flash key with this method of obtaining the public line, the connection circuit is interrupted briefly. when the method of obtaining a public line has been entered, you must always press the key " j " before the actual number when you dial your fax partner. this is also applicable for saving the fax numbers ( see page 69ff ). free datasheet http://www.0pdf.com
16 gb installation installation toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % 2.lists 4.menu list 3.installation 1.comm. options standby mode start the menu the first 4 menu items are displayed. select a menu item select a menu item press stop, return to standby mode // 03.deutsch 02.italiano stop set language your fax machine is set to english. please carry out the following menu steps if you wish to use another language for the menu and the list prints. 01.english language free datasheet http://www.0pdf.com
17 gb installation installation toshiba tf 631 set date and time enter the current date and time at this point so that all details relating to date and time is correct. the internal clock of your fax machine then runs automatically - even in the event of a power failure. standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection for 12- or 24-hour format select a menu item example: 24-hour format enter the date and the time confirm with start make your selection for the date format select a menu item make your selection for the month (using figures or the name) select a menu item press stop, return to standby mode 15-03-98 sun 19:56 residual memory 100 % 2.lists 4.menu list 3.installation 1.comm. options // set time format 1.24hours 2.12hours set date & time 15-03-98 sun 19:56 dd-mm-yy hh:mm www start set data mode 1.mm-dd-yy 2.dd-mm-yy 2.name set month mode stop 1.numeric 3.yy-mm-dd free datasheet http://www.0pdf.com
18 gb reception of documents reception of documents toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % 2.lists 4.menu list 3.installation 1.comm. options // auto receive mode 1.auto receive 2.manual receive ring delay = (01-05) auto receive if your fax machine is connected to the pstn, there are two different ways of receiving documents. set standby mode if the line is reserved exclusively for fax operation. the fax machine switches over to recep- tion as soon as the line rings. the number of rings before the fax machine is activated can be set (see below). the fax machine is always activated, even if the call is initiated by a voice partner. automatic reception if the line is used primarily for telephone traffic. the call must be accepted manually; the fax machine is not activated when the line rings. the call must be accepted manually; the fax machine is not activated when the line rings. the call must be accepted by an additional telephone. if you wish to transmit a document, you must press the start key of the fax machine. ensure that any fax calls can be accepted by means of the external telephone. pressing the start key only has an effect if the handset is off-hook. manual reception 01 to set reception mode do the following: standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection 1. automatic reception 2. manual reception select a menu item example: automatic reception make your selection for the number of ringing signals before the fax machine connects to the line. enter the required number confirm with start press stop, return to standby mode start stop free datasheet http://www.0pdf.com
19 gb reception of documents reception of documents toshiba tf 631 reception reduction your fax machine uses a4 paper. for technical reasons the entire length of this page cannot be used. so the fax machine reduces the length of the incoming document (max. 90%). this means that the received image may be slightly compressed. in general, this effect is not problematical. however, if the sizes of the documents must be absolutely identical, it is necessary to deactivate the reception reduction facility. in this case, that part of the copy which no longer fits on the page is printed out on a second page. if you are able to do without the "rest" of the page, activate the discard facility to suppress printout on the second page. reception reduction on/off standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection 1. reception reduction on 2. reception reduction off select a menu item press stop, return to standby mode 15-03-98 sun 19:56 residual memory 100 % 2.lists 4.menu list 3.installation 1.comm. options rx reduction 1.on 2.off // stop discard on/off standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection 1. discard on 2. discard off select a menu item press stop, return to standby mode 15-03-98 sun 19:56 residual memory 100 % 2.lists 4.menu list 3.installation 1.comm. options // stop 1.on 2.off discard reception reduction: on reception reduction: off discard: off reception reduction: off discard: on original (a4) free datasheet http://www.0pdf.com
20 gb reception of documents reception of documents toshiba tf 631 memory reception under certain circumstances, the machine cannot print out any further incoming copies: ? if there is no recording paper ? if there is a paper jam in order to prevent problems with reception, the remaining pages are buffered in the memory of your fax machine. once the problem has been solved, the document is printed out automatically. in the event of a power failure, the contents of memory are retained for approx. one hour. if the fax machine is to receive documents (in memory) in the event of paper-out or paper jam, the memory reception facility must be activated. this ensures that the fax machine is still able to receive documents outside normal business hours (e.g. at weekend or during the night). when the memory capacity is full, no further calls will be accepted. if the memory regularly proves to be too small, you can purchase a memory expansion from your dealer. memory reception on/ off standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection 1. memory reception on 2. memory reception off select a menu item press stop, return to standby mode // 1.on 2.off set memory rx 15-03-98 sun 19:56 residual memory 100 % 2.lists 4.menu list 3.installation 1.comm. options stop display messages for memory reception display in case of paper low. or display in case of paper jam. 15-03-98 sun 19:56 paper empty memory reception residual memory 100 % 15-03-98 sun 19:56 memory reception residual memory 100 % paper jam free datasheet http://www.0pdf.com
21 gb reception of documents reception of document s toshib a tf 631 15 - 0 3 - 9 8 s un 19 : 56 re s i d u a l m e m o ry 1 0 0 % 2 . l i s t s 4 . m e n u l i s t 3 . i ns t a ll a t i o n 1 . c o m m . o p t i o n s secure rx in the secure r x mode, the fax machine is ready to receive documents; howeve r , incoming fax documents are not printed out and are retained in memory for a defined period. this for instance prevents fax documents which are received outside normal office hours from falling into the wrong hands. the user is able to set the period during which th e secure r x secure r x secure r x secure r x secure r x mode is active. the user can also expand specific days in the week. outside this period, all stored faxes are automatically printed out and further documents are received without any restriction. secure rx can only be activated i f memory receptio n has been activated ( see page 20 ). standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection 1 . enter / edit security code ( see a ) 2 . activat e secure rx (only possible if security code is used - see b ) select a menu item // 1 . s ec u r i t y cod e 2 . a c t i v i ty m o de enter security code for first time security code edit activate / deactivate secure rx go to b b go to a 2 2 go to a1 a1 enter security code (for first time) s ec u r i t y c o d e entr y n e w c o d e sec u r i t y c o d e = nnnn make your selection for security code enter the security code confirm with s t art make your selection 1 . enter / edit security code 2 . activat e secure rx (only possible of security code is used) 1 . s e c u r i t y c od e 2 . a c t i v i ty m ode s t a r t s ec u r i t y c o d e entr y n e w c o d e sec u r i t y c o d e = 1234 s e c u r e r x s e c u r e r x free datasheet http://www.0pdf.com
22 gb reception of documents reception of documents toshiba tf 631 a2 security code entry nnnn current code make your selection for (old) security code enter the old security code confirm with start make your selection for new security code enter the new security code confirm with start make your selection 1. enter / edit security code 2. activate secure rx (only possible if security code is used) security code= security code entry new code **** security code= security code entry security code= nnnn new code security code entry new code security code= 9876 start start 1.security code 2.activity mode secure rx security code edit free datasheet http://www.0pdf.com
23 gb reception of documents reception of documents toshiba tf 631 b activate / deactivate secure rx security code= nnnn make your selection for the current security code enter the current security code make your selection for configuration of secure rx 1. configure and activate secure rx 2. deactivate secure rx select a menu item make your selection for the period in which secure rx is active. (move the cursor with the f / e keys) enter the period confirm with start make your selection for secure rx 1. settings for day menu 2. same setting for all days select a menu item (example: menu item 1) make your selection is set period applicable for monday? 1. yes 2. no select a menu item all days of the week (up to sunday) can be set individually. press stop, return to standby mode 1.on 2.off 16:00 - 09:00 time period = start for each day? 1.yes 2.no 2.no 1.yes set all day secure monday stop secure rx secure rx secure rx secure rx free datasheet http://www.0pdf.com
24 gb reception of documents reception of documents toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % activate and deactivate secure rx you can also activate the secure rx mode outside the set period, if for in- stance staff leave the office early. you can also deactivate the secure rx mode at any time (assuming that you know the security code) in order to obtain a printout of the saved documents. the setting made in this way is retained for the rest of the day. from midnight onwards, the fax machine behaves in accordance with the setting made on page 23 . if you wish to activate secure rx for another period, please follow the steps on page 21 . activate secure rx for the rest of the day standby mode open the one-touch dial cover press the shift key and then the corresponding function key make your selection 1. activate secure rx mode 2. deactivate secure rx mode select a menu item the secure rx mode is activated for the rest of the day. this mode can be set only if secure rx secure rx secure rx secure rx secure rx has been configured ( see page 21 ). 15-03-98 sun 19:56 residual memory 100 % 2.stop 1.start deactivate secure rx for the rest of the day standby mode open the one-touch dial cover press the shift key and then the corresponding function key make your selection 1. activate secure rx mode 2. deactivate secure rx mode select a menu item make your selection for the current security code enter the current security code confirm with start the secure rx mode is deactivated for the rest of the day. the memory contents are printed out immediately. this mode can be set only if secure rx has been configured ( see page 21 ). 2.stop 1.start security code= nnnn start secure rx secure rx secure rx secure rx shift secure rx shift free datasheet http://www.0pdf.com
25 gb reception of documents reception of documents toshiba tf 631 2.lists 4.menu list 3.installation 1.comm. options correct sequence print- out if more than one document is transmitted, it is normal to start with the first page. as received copies are printed out face-up, this means that the received stack of documents is in reversed order. this would mean that the first page is the last page to be printed. you can set your fax ma- chine to cope with this factor. please note that the entire reception procedure is first stored in memory before it is subsequently printed out. if the ca- pacity of the memory is not sufficient, there will be a delay in printing out the documents in the correct sequence. if you find that the memory is frequently too small, ask your dealer for a memory expansion! standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection 1. correct sequence printout on 2. correct sequence printout off select a menu item press stop, return to standby mode 15-03-98 sun 19:56 residual memory 100 % // 1.on 2.off collated print stop q free datasheet http://www.0pdf.com
26 gb reception of documents reception of documents toshiba tf 631 multiple printout as your fax machine handles all reception jobs via its memory, it is possible for several copies instead of merely one copy to be printed out (up to 99). this means that the operator does not have to go to the photocopier. please note that great strain is placed on the memory if you increase the number of copies and if several jobs are received simultaneously. if you find that the memory is frequently too small, ask your dealer for a memory expansion! standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection number of incoming copies select the required quantity example: 8 copies confirm with start press stop, return to standby mode 15-03-98 sun 19:56 residual memory 100 % 2.lists 4.menu list 3.installation 1.comm. options // rx multi copy copy number=(01-99) 01 rx multi copy 08 copy number=(01-99) stop start q free datasheet http://www.0pdf.com
27 gb reception of documents reception of documents toshiba tf 631 file nbr = 122 delete reception it is not possible to immediately recognise whether your fax machine is transmitting or receiving a document. the line lamp does not distinguish between these two modes. you can only identify that a document is being received after you press the job status key. standby mode the line lamp lights up and indicates activity on the line press the job status key the current status is displayed (reception is displayed) press the job cancel key confirmation prompt confirm with start current reception is terminated residual memory 77 % 15-03-98 sun 19:56 p001 ec 14400 bps +44 2131 123456 job status job cancel file nbr = 123 cancel ? 1.yes 2.no start line line receive free datasheet http://www.0pdf.com
28 gb reception of documents reception of documents toshiba tf 631 reception protection the process of receiving documents is not subject to any restriction in principle. however, if reception protection is acti- vated, it is only possible for the machine to receive fax documents from partners whose fax number is stored in the fax machine. the transmitted code of the transmitter is compared against the con- tents of your alphabet dial memory or one-touch dial keys. if the comparison is not successful, the transmission is re- jected. please note that fax reception is limited when the reception protection facility has been activated. if you have not stored any fax numbers, if you have not stored any fax numbers, if you have not stored any fax numbers, if you have not stored any fax numbers, if you have not stored any fax numbers, no further fax documents can be no further fax documents can be no further fax documents can be no further fax documents can be no further fax documents can be received! received! received! received! received! standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection 1. reception protection on 2. reception protection off (normal) select a menu item press stop, return to standby mode 2.lists 4.menu list 3.installation 1.comm. options 15-03-98 sun 19:56 residual memory 100 % // set privileged rx 1.on 2.off stop free datasheet http://www.0pdf.com
29 gb reception of documents reception of documents toshiba tf 631 local copy you can use your fax machine to make one or more copies (up to 99). you can select a sorter function if several copies of various documents are to be made simultaneously. the copies are sorted and reproduced in the sequence in which the original documents were in- serted into the document feed. sorter function on standby mode load original remember: printed side face down document ready press copy key make your selection activate or deactivate collate enter amount of copies confirm with start 15-03-98 sun 19:56 residual memory 100 % 15-03-98 sun 19:56 residual memory 100 % copy copy paper a4 collate on off copies =(1-99) n / start 2 3 2 3 1 1 2 3 1 3 3 2 2 2 3 1 1 1 ? copies are sorted manually. ? not much memory required. ? the copying procedure is shorter. the copy is also reduced ( see page 30 ). the copy is always made with fine resolution ( see page 44 ). depending on the equipping and basic setting ( see page 44 ) on your fax machine, you can set resolution to superfine or ultrafine as required. the halftone mode setting is always possible a copy cannot be made when the fax machine is receiving a document. ? copies are sorted automatically. ? requires adequate memory (if memory is full, the copying process is terminated. if you find that the memory is frequently too small, ask your dealer for a memory expansion! ? all documents are scanned into the machine, resulting in a longer copying procedure. sorter function off free datasheet http://www.0pdf.com
30 gb reception of documents reception of documents toshiba tf 631 copy reduction if the document to be copied is 10 mm larger than a4 format, the additional length is automatically printed on a sec- ond page. if you wish to prevent a second page from being printed, you can activate the copy reduction facility. in this case, the copy is reduced to max. 90%. if the reduction scale is not sufficient, a second page is automatically printed. 15-03-98 sun 19:56 residual memory 100 % 2.lists 4.menu list 3.installation 1.comm. options standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection 1. copy reduction on 2. copy reduction off select a menu item press stop, return to standby mode stop / / 2.off 1.on copy reduction free datasheet http://www.0pdf.com
31 gb transmit documents transmit documents toshiba tf 631 document format the following table gives you an idea of the documents your fax machine can handle. please note: ? documents longer than 420 mm can only be loaded manually. ? if you load several sheets at one time, they should all be of the same size and paper quality. problem documents ... may not feed. this applies to ? torn, wrinkled or damp pages ? folded pages or pages with holes ? transparent pages or pages with a smooth, shiny finish ? textile or metallic douments there are two ways of avoiding this problem:... ...by photocopying or using a carrier sheet. your toshiba dealer can supply you with the necessary carrier sheets. how to use carrier sheets: place your document face-up on the carrier sheet under the transparent cover. carrier sheets can be used like normal documents except for one restriction: only one carrier sheet can be fed at one time. how to load documents correctly remove any paper clips, staples and similar objects before transmitting the document. if you intend to load documents which are longer than a4 format, you should pull out the exten- sion of the document support. push the side paper guide up against the document(s). now place your document(s) on the document tray - up to 50 at one time - as shown. all documents must be inserted face down! adjust the document guides to the edges of the sheets. after 2 seconds, your document will be automatically pulled in by about 2 cm. single sheet 2 or more sheets document size (max) 216 mm (w) x 420 mm (l) document size (min) 148 mm (w) x 100 mm (l) effective scanning width 206 mm how many sheets max. 20 sheets (legal) can be loaded at max. 50 sheets (letter) one time? thickness of paper 0,05 ~ 0,15 mm 0,065 ~ 0,1 mm quality of paper uncoated on both sides free datasheet http://www.0pdf.com
32 gb transmit documents transmit documents toshiba tf 631 automatic fax mes- sages to send fax messages in the traditional manner: insert document(s), enter the fax number and the connection is automati- cally established. the fax machine reads the documents into memory and then transmits them. the advantage for the user: the docu- ment feed is only ever used for a brief period of time; irrespective of whether a fax is being transmitted or not. (please also refer to page 33 , transmission from memory ). if you decide to use the listening-in version ( see page 42 ) , you can also acoustically monitor the call establishment process. this is useful whenever you have problems with establishing a connection. the rea- son is frequently a wrong number, or a fax machine which is not ready to receive. the free memory display varies depending on the utilisation level of stack memory. *) if a transmission error occurs, an appropriate comment appears in the display. however, this does not have any effect on the subsequent trans- mission or reception mode of the fax machine. to clear this error message from the display, press the stop key. please refer to page 110 for trouble- shooting. 15-03-98 sun 19:56 residual memory 100 % standby mode load original remember: printed side face down document ready to remove the document from the docu- ment feed, press the stop key again. enter the fax number the entered fax number is displayed. any corrections can be made using the f -key, or the complete number can be cleared by pressing the stop key. to remove the documents from the document feed before they are proc- essed, press the stop key again. confirm with start while the document is being read into the machine: the machine displays the job number (file number) and current memory capacity. the line lamp lights up as soon as the fax machine connects to the line. the display indicates normal transmission or reception mode during this process.*) 15-03-98 sun 19:56 enter tel number, residual memory 100 % comm. reservation tel number=(max128) 021311234567 start reading into memory file nbr = 01 residual memory 99 % line 15-03-98 sun 19:56 residual memory 78 % free datasheet http://www.0pdf.com
33 gb transmit documents transmit documents toshiba tf 631 stack mode a frequently encountered problem with fax machines is that the document tray is blocked while a document is being transmitted; no other documents can be transmitted while the fax machine is transmitting or receiving documents. this is different with your fax ma- chine: all documents are read into the memory and are then transmitted from this memory. incoming documents are also read into the memory before they are printed out. the advantage of this method is that the document tray is virtually al- ways free and that documents can be transmitted almost irrespective of the transmission or receiving status of the fax machine. each procedure is known as a job. a job may consist of one or more documents which you can transmit to your partners. a job can also be a multi-address trans- mission or a delayed transmission. your fax machine is able to manage 99 such jobs. each of these jobs is placed on a stack, from where they are processed in sequence. your fax machine accepts jobs even while it is transmitting or receiving documents; this means that the docu- ment tray is always ready. the fax machine allocates a number to each job, and this number can be viewed via the job list (reservation list) ( s. page 88 ). the stack memory is protected via an internal battery. this means that no memory loss occurs if the machine is switched off or if there is a power failure. as soon as the fax machine is switched on again or as soon as the power supply is restored, the job is resumed at the point at which it was interrupted. the bridging period depends on the memory status, although it is at least one hour. the transmission and reception memory is activated in the basic setting of the fax machine. you can change these basic settings to suit your individual requirements ( see page 105 ). enter the jobs job 1 job 2 job 3 job 4 job xx job xx (e.g. transmission) job 1 (e.g. delayed transmission) stack memory job 2 (e.g. broadcast) print out via telephone line free datasheet http://www.0pdf.com
34 gb transmit documents transmit documents toshiba tf 631 output job no. 99 job no. 98 job no. 98 job no. 97 job no. 96 job no. 95 job no. 94 job no. 93 job no. 92 job no. 91 job no. 90 job no. 99 job no. 98 job no. 98 job no. 97 job no. 96 job no. 95 job no. 94 job no. 93 job no. 92 job no. 91 job no. 90 line transmission some jobs of the stack have the same fax number (black). the first job with the same fax number pulls the other jobs together. useful job management as the stack memory in your fax machine is so large, it may happen that several jobs have to be transmitted to the same fax number. as a fax connection is used more economically if more data are transmitted, it would make sense to transmit all of these jobs in a single proc- ess. whenever it handles a new job, your fax machine therefore checks the stack to establish whether there are additional jobs with the same fax number. if this is the case, these jobs are handled together irrespective of their position in the stack. the job number of these jobs is retained until stack management encounters the first job of the same fax number. the process is recorded in the transmis- sion journal ( see page 86 ), with an identi- cal sequential number. in case of delayed transmission the jobs are sent together if time and fax number are equal. free datasheet http://www.0pdf.com
35 gb transmit documents transmit documents toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % important transmission the stack of your fax works according to fifo (first in - first out). this situation can be compared to a queue: the most recently entered job has to wait the longest. this might be problematical for transmitting a certain document, particularly if stack memory already contains several jobs. the important important important important important transmission transmission transmission transmission transmission function is available for such situations. if this function is selected, the current job is given top priority. this job is carried out immediately after the last action, irrespective of the position in stack memory. standby mode load original remember: printed side face down document ready open the one-touch dial cover press the shift key and then the corresponding function key make your selection for fax number enter the fax number or select alphabet dial, one-touch dial or telephone directory (q.v.) confirm with start 15-03-98 sun 19:56 residual memory 100 % enter tel number priority reserve enter tel number speed dial key or one touch key start shift priority tx free datasheet http://www.0pdf.com
36 gb transmit documents transmit documents toshiba tf 631 direct transmission in the normal transmission mode your fax machine reads all documents into the memory before they are transmitted ( see page 33 ). if the documents are too large for the memory or if you have too many documents, you can also send directly from the document tray without reading the documents into the memory. if you find that the memory is frequently too small, ask your dealer for a memory expansion! 15-03-98 sun 19:56 residual memory 100 % standby mode load original remember: printed side face down document ready open the one-touch dial cover press the shift key and then the corresponding function key make your selection for direct transmission select a menu item enter the fax number or select alphabet dial, one-touch dial or telephone directory (q.v.) confirm with start the documents are now transmitted directly via the document feed shift direct tx direct transmit 2.no 1.yes comm. reservation residual memory 100 % enter tel number start free datasheet http://www.0pdf.com
37 gb transmit documents transmit documents toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % standby mode load original remember: printed side face down document ready activate the dialling key make your selection for type of dialling 1. dialling with abb. numbers 2. dialling with telephone directory 3. group dialling (using group numbers) select a menu item make your selection for the alphabet dial number enter the alphabet dial number example: 1 confirm with start the fax machine displays the selected alphabet dial memory and the fax partner allocated to this memory position. the document is read into memory ( see page 32 ) transmission using alpha dial the alphabetic dialling facility enables you to enter a brief address instead of the (frequently long) fax number of your partner. the real fax number is then permanently stored under this "address". the alphabetic dialling facility thus enables you to save time with frequently used fax numbers. please refer to page 69 for details of how to save alphabet dialling numbers. 15-03-98 sun 19:56 residual memory 100 % enter tel number speed dial abb. directory group n comm. reservation abb. number =(1-999) comm. reservation abb. number =(1-999) 1 start comm. reservation abb. nbr= toshiba europe 001 2. search letter telephone nbrs list 1.abb. numbers 3.group numbers free datasheet http://www.0pdf.com
38 gb transmit documents transmit documents toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % transmission one-touch dial one-touch dialling provides you with a very easy method of dialling the number of your partner. your can assign any fax numbers to 69 69 69 69 69 keys *). simply press a single button to start the dialling procedure. *) two numbers can be stored on every one-touch dialling key on your fax machine. a further 34 number places are available as soon as you use the one-touch dialling cover. please refer to page 74 for details of how to store one- touch dialling numbers. standby mode load original remember: printed side face down document ready press the one-touch dial key example: one touch 35 the machine displays the selected one- touch dial key and the fax partner assigned to this one-touch dial key. the document is read into memory ( see page 32 ) 15-03-98 sun 19:56 residual memory 100 % enter tel number 01 . . . 69 comm. reservation one touch= toshiba europe 35 free datasheet http://www.0pdf.com
39 gb transmit documents transmit documents toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % enter tel number 15-03-98 sun 19:56 residual memory 100 % faxing with telephone directory this type of dialling is similar to the process of searching in a telephone directory. if you enter the initial letter of your fax partner, the machine searches for the corresponding fax number in the alphabet dial memory or on a configured one-touch dial key. this procedure is particularly useful when you know the names of specific fax partners. standby mode load original remember: printed side face down document ready activate the dialling key make your selection for the dialling mode 1. dialling with abbreviated numbers 2. dialling with telephone directory 3. group dialling (via group numbers) select a menu item make your selection for the initial letter. please refer to page 12 for entering letters. enter the alphabet dial number example: b *) use the control keys to select the required name confirm with start the fax machine displays the selected alphabet dial memory and the fax partner allocated to this memory position. the document is read into memory ( see page 32 ) this display appears if no name is stored under the selected letter. search letter = n search letter =b bond b brown / start comm. reservation brown abb. nbr= 001 search letter = x -------------------- *) speed dial abb. directory group 2. search letter telephone nbrs list 1.abb. numbers 3.group numbers free datasheet http://www.0pdf.com
40 gb transmit documents transmit documents toshiba tf 631 single multi-address transmission if you intend to send a document to several fax partners as quickly as possible, this function can be used for defining a single free group . . . . . the group is cancelled after the procedure is completed. up to 309 users can be grouped together in this way from one-touch dial memories, alphabet dial memories or user-defined numbers. permanently stored groups ( see page 78 ), can also be integrated into the group in this way. faxno. faxno. faxno. or or or abb. abb. abb. or or or one touch user-defined group ???? ++ or or or group group group 15-03-98 sun 19:56 residual memory 100 % standby mode load original remember: printed side face down document ready press the multi key make your selection for fax number ( page 32 ), alphabet dial ( page 70 ) one-touch dial ( page 75 ) telephone directory ( page 39 ) group ( page 78 ) confirm with start (depending on selected action) make your selection for further group elements - or - confirm with start the document is read into memory ( see page 32 ) 15-03-98 sun 19:56 residual memory 100 % enter tel number multi one touch key start start multi group enter tel number speed dial key or multi group press [start] enter more or one touch one touch free datasheet http://www.0pdf.com
41 gb transmit documents transmit documents toshiba tf 631 stored broadcast if you have a fixed group of fax partners to whom you frequently have to send broadcast fax messages, the stored broadcast facility is just what you need.you can store 50 different group of your choice. additional you can assign each group to a one-touch dial key. multi- adress transmission is then carried out by pressing the appropriate one-touch dial key. broadcast via group number standby mode load original remember: printed side face down document ready activate the dialling key make your selection for the dialling mode 1. dialling with abbreviated numbers 2. dialling with telephone directory 3. group dialling (via group numbers) select a menu item make your selection for group number enter group number confirm with start the document is read into memory ( see page 32 ) start 15-03-98 sun 19:56 15-03-98 sun 19:56 residual memory 100 % enter tel number residual memory 100 % comm. reservation group nbr =(1-1999) n comm. reservation group nbr =(1-1999) 0007 broadcast via one-touch dial key standby mode load original remember: printed side face down document ready press one-touch dial key under which a group is stored the document is read into memory ( see page 32 ) 15-03-98 sun 19:56 residual memory 100 % 15-03-98 sun 19:56 enter tel number residual memory 100 % 01 . . . 69 999 421 338 333 240 235 ? ? ? 4 3 2 1 alphabet dial memory group xx zw xx one-touch dial key 3 3 3 3 3 3 5 please refer to page 77 for details of how to program permanent groups. speed dial abb. directory group 2. search letter telephone nbrs list 1.abb. numbers 3.group numbers free datasheet http://www.0pdf.com
42 gb transmit documents transmit documents toshiba tf 631 monitoring (direkt) if the operator listens into a fax transmis- sion, the call establishment attempt is played back via the built-in speaker. this provides you with an additional acoustic check of the call establishment proce- dure. this is a valuable asset whenever a call is not established. the reason is frequently a wrong number or a fax ma- chine which is not ready to receive. with the listening-in alternative, the document is not read into the memory; it is retained on the tray until the receiving fax machine has been contacted. 15-03-98 sun 19:56 residual memory 100 % 15-03-98 sun 19:56 residual memory 100 % standby mode load original remember: printed side face down document ready activate monitoring make your selection for the fax number enter the fax number dialling starts as soon as you hear the other fax ma- chine (constant whistle) ...confirm with start the document is transmitted immediately (without being read into memory). monitor start enter tel number on hook n tel number= on hook tel number= 1234567 free datasheet http://www.0pdf.com
43 gb t ransmit documents t ransmit documents toshib a tf 631 monitoring (by job) if the operator listens into a fax transmis- sion, the call establishment attempt is played back via the built-in spea k e r . this provides you with an additional acoustic check of the call establishment proce- dure. this is a valuable asset whenever a call is not established. the reason is frequently a wrong number or a fax ma- chine which is not ready to receive. with this listening-in version, the document is read into memor y . the listening-in facility is linked to the job as an additional option. please follow the descriptions of page 9 4 i f al l al l al l al l al l outgoing fax transmissions are to be played back via the loudspea k e r . standby mode load original remember: printed side face down document ready start the menu the first 4 menu items are displayed select a menu item select a menu item make your selection for fax numbe r , alphabet dial, one-touch dial or telephone directory confirm with s t art the document is read into memory ( see page 32 ) 15 - 0 3 - 9 8 s un 19 : 56 re s i d u a l m e m o ry 1 0 0 % 15 - 0 3 - 9 8 s un 19 : 56 re s i d u a l m e m o ry 1 0 0 % e n ter tel n u m b er 1 . c o m m . o p t i o n s 2 . l i s t s 3 . i ns t a ll a t i o n 4 . m e n u l i s t / l i n e m o n i t o r 1 . o n 2 . off c o mm. r e s e r v a t i o n re s i d u a l m e m o ry 1 0 0 % e n ter tel n u m b er s t a r t free datasheet http://www.0pdf.com
44 gb transmit documents transmit documents toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % set resolution in its basic setting, your fax machine uses high resolution for transmitting or copying your documents. you can also adjust the resolution to suit the particular documents. use the following as a rough guide: std (basic setting) for hand-written or typewritten documents fine for documents with small type such as newspapers and diagrams u-fine for documents with very small and detailed diagrams grey 64 grey stages for photographs or colour documents for the grey stages, you can choose between fine and super- fine (u-fine) if the resolution is increased or if the grey stage mode is selected, the transmission time is length- ened (this involves additional costs!), as more lines or more information are trans- mitted. *) please refer to page 106 if you wish to change the basic setting for resolution. standby mode load original remember: printed side face down document ready press ?mode press the resolution key several times to make the required setting. the setting selected in this way is only applicable for the current job. when the document has been read in, the resolu- tion is reset to the default value.* dialling the fax partners 15-03-98 sun 19:56 r e s i du a l me mor y 1 0 0 mode enter tel number halftone u-fine fine free datasheet http://www.0pdf.com
45 gb transmit documents transmit documents toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % set contrast where the print on documents is weak or where colour character sets are used, it is possible that some characters might not be transmitted. in such cases, you should set the contrast to darker. on the other hand, some documents contain characters in coloured fields. in such cases, you should set the contrast to ligther. you can judge the effect of this setting - and thus also the quality of your fax trans- mission - by using the self-copy facility ( see page 29 ). *) please refer to page 106 if you wish to change the basic setting of the con- trast. standby mode load original remember: printed side face down document ready open the one-touch dial cover press the shift key and then the corresponding function key make your selection for the contrast setting select a menu item the setting which has now been selected is applicable only for the current job. when the document has been read in, the contrast is reset to the default value.* dialling the fax partner 15-03-98 sun 19:56 residual memory 100 % enter tel number set contrast 1.normal 2.darker 3.lighter comm. reservation enter tel number residual memory 100 % shift contrast free datasheet http://www.0pdf.com
46 gb transmit documents transmit documents toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % transmission options, ecm on/off your fax machine is equipped with an error correction facility (ecm). if your fax partner also has an error correction facility, this permits error-free fax transmission. one effect linked with ecm is that the transmission time increases if there are any problems on the line. this may involve very high costs with oversees calls. for this reason, the error correction facility can be temporarily disabled. if the error correction mode is disabled in the basic setting ( see page 107 ), ecm is tempo- rarily enabled using the adjacent method. *) please refer to page 107 if you wish to change the basic setting of the error correction mode. standby mode load original remember: printed side face down document ready start the menu the first 4 menu items are displayed select a menu item the fax machine displays the current setting select a menu item the setting which is now selected is applicable only for the current job. when the document has been read in, the setting is reset to the default value.* dialling the fax partner 15-03-98 sun 19:56 residual memory 100 % enter tel number 1.comm. options 2.lists 3.installation 4.menu list / set ecm 1.on 2.off comm. reservation residual memory 100 % enter tel number free datasheet http://www.0pdf.com
47 gb transmit documents transmit documents toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % standby mode load original remember: printed side face down document ready start the menu the first 4 menu items are displayed select a menu item make your selection for the number of pages enter the page number confirm with start dialling the fax partner 15-03-98 sun 19:56 residual memory 100 % ent er tel number 1.comm. options 2.lists 3.installation 4.menu list page number page number =(1-99) n / transmission options, number of pages enter the number of pages to be transmitted before the transmission procedure commences (in the mode: direct transmission, see page 36 ). before sending a document, you can use this option to enter the number of pages being sent. the until will compare the number of pages actually sent with the number you entered. ? because the ratio of transmitted pages is automatically displayed when a document is transmitted from stack memory, the function represents a feed check feed check feed check feed check feed check in this mode. if the specified number of pages is not identical with the actual situation, the following message is displayed page # mismatch. start comm. reservation enter tel number residual memory 100 % free datasheet http://www.0pdf.com
48 gb transmit documents transmit documents toshiba tf 631 transmission options, protected transmission the transmission of documents is restricted! documents can only be transmitted to fax machines whose id is identical to the dialled fax number. this means that you can only fax your documents to specific fax partners. *) please refer to page 107 if you wish to change the basic setting of transmission protection. standby mode load original remember: printed side face down document ready start the menu the first 4 menu items are displayed select a menu item the fax machine displays the current setting select a menu item the selected setting is applicable only for the current job. when the document has been read in, transmission protection is reset. * 15-03-98 sun 19:56 residual memory 100 % / 15-03-98 sun 19:56 residual memory 100 % enter tel number 1.comm. options 2.lists 3.installation 4.menu list set security tx 1.on 2.of f comm. reservation residual memory 100 % enter tel number free datasheet http://www.0pdf.com
49 gb transmit documents transmit documents toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % transmission options, reduced speed when documents have to be transmitted overseas or if the error ratio increases, you should reduce the transmission speed in order to avoid errors. as is the case in traffic, speed has to be adapted to meet the specific circumstances! standby mode load original remember: printed side face down document ready open the one-touch dial cover press the shift key and then the corresponding function key make your selection for transmission speed 1: maximum speed select a menu item the selected setting is applicable only for the current job. dialling the fax partner 15-03-98 sun 19:56 residual memory 100 % enter tel number 2.14400bps low speed tx 1.off comm. reservation enter tel number residual memory 100 % shift low speed tx 3.9600bps free datasheet http://www.0pdf.com
50 gb transmit documents transmit documents toshiba tf 631 transmission options, send cover sheet the cover sheet is a form which is placed in front of your fax transmission. it is used as a tool to enable an incoming fax to be classified more easily. the information on the cover sheet is entered via the numeric keypad ( see page 12 ). if you wish to use this option, you must first enable the cover sheet function ( see page 102 ). 15-03-98 sun 19:56 residual memory 100 % standby mode load original remember: printed side face down document ready open the one-touch dial cover press the shift key and then the corresponding function key make your selection for sending cover sheet select a menu item enter the addressee (refer to page 12 for the procedure) confirm with start enter the sender (refer to page 12 for the procedure) confirm with start dialling the fax partner 15-03-98 sun 19:56 residual memory 100 % enter tel number cover sheet 1.on 2.off enter remote name start enter your name start comm. reservation residual memory 100 % enter tel number cover sheet shift free datasheet http://www.0pdf.com
51 gb transmit documents transmit documents toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % chain dialing when dialling unabbreviated numbers, the number can be made up of various parts. you are able to combine all forms with each other: ? one-touch dialling ( see page 75 ) ? dialling with telephone directory function ( see page 39 ) ? dialling with alphabet number ( see page 69 ) ? dialling via the numeric keypad ? dialling pause (using the pause key) standby mode load original remember: printed side face down document ready open the one-touch dial cover press the shift key and then the corresponding function key make your selection the fax number can be made up of vari- ous items of input enter the number(s) when you are ready. confirm with start dialling the fax partner 15-03-98 sun 19:56 residual memory 100 % enter tel number chain dial comm. shift chain dial comm enter abb. nbr or enter tel number one touch key 01 . . . 69 start speed dial abb. directory group or or free datasheet http://www.0pdf.com
52 gb transmit documents transmit documents toshiba tf 631 redial if it was not possible for your fax message to be sent, this may be due to various reasons (please read page 114 ). one reason may be that the other fax machine is busy. in this case, it would make sense to call your partner again at a later time. this is done automatically by your fax; it attempts to send the fax message again approx. every 2 minutes. you are able to individually set the period between the call redial attempts and also the number of redial attempts ( see page 95 ). manual call redial: if the memory contains a job which you wish to redial immediately, you can select this job and manually select the redial procedure (see adjacent diagram). ? manual call redial does not have any influence on the preset number of call redial attempts ( see page 95 ). manual call redial (from memory) standby mode requirement: there must be at least one job which has already been dialled and not transmitted. press the redial/pause key make your selection for selecting the required job the first available job is displayed. please refer to page 55 for details of the job format. select the job which you want to redial. confirm with start the job is carried out again. if there is no job available for the redial facility, the machine displays the following message: residual memory 75 % 15-03-98 sun 19:56 pause redial redial [enter]:start [ g ]:previous screen [ h ]:next screen single transmit file nbr = 008 21-03-98 19:33 toshiba europa / start redial number not listed after 5 seconds free datasheet http://www.0pdf.com
53 gb transmit documents transmit documents toshiba tf 631 15-03-98 sun 19:56 resend (retained job) if your fax machine is set to retain a job ( see page 103 ) you can resend this job by the following procedure. the criteria applicable for a fresh job are applicable for the newly activated job. standby mode open the one-touch dial cover press the shift key and then the corresponding function key * make your selection for selecting the required job the first available retained job is dis- played. please refer to page 55 for details of the job format. select the job which you wish to activate. confirm with start make your selection 1: job is reactivated unchanged 2: fax number can be changed select a menu item example: change the fax number current fax number is displayed enter new fax number confirm with start the selected job is used again. *) if no job is retained, the following error message is display: *) if the retained job function is not activated, the following error mes- sage is display: after 5 seconds recovery transmit [enter]:start [ gh ]:search [cancel]:delete single transmit file nbr = 008 21-03-98 19:33 toshiba europa / start single transmit 21-03-98 19:45 bond file nbr = 007 no entry not allowed now residual memory 77 % shift recovery tx start tel number=(max128) 1234567890 single transmit 1.start 2.modify free datasheet http://www.0pdf.com
54 gb transmit documents transmit documents toshiba tf 631 15-03-98 sun 19:56 after 5 seconds recovery transmit [enter]:start [ gh ]:search [cancel]:delete single transmit file nbr = 008 21-03-98 19:33 toshiba europa / single transmit 21-03-98 19:45 bond file nbr = 007 residual memory 77 % cancel a retained job (with retain job) if your fax machine is set to retain job ( see page 103 ), you can use the following steps to cancel the retained job. standby mode open the one-touch dial cover press the shift key and then the corresponding function key make your selection for selecting the required job the first available retained job is dis- played. please refer to page 55 for details of the job format. select the job which you want to cancel. press the job cancel key confirmation prompt confirm with start selected job is cancelled start delete? file nbr = 007 1.yes 2.no job cancel shift recovery tx free datasheet http://www.0pdf.com
55 gb transmit documents transmit documents toshiba tf 631 cancel transmission if you enter the wrong fax number or if you have dialled the wrong fax partner, the relevant job has to be cancelled. it is important to distinguish between a job which is read into memory (stack mode, page 33 ) or transmitted directly (direct transmission, page 36 ). if the job is read into memory, the current action of the fax machine is not related to the momentary operation of the machine. in order to cancel a specific job, it is necessary to select it specifically from other jobs which are waiting to be handled. this is achieved by paging through the job stack. job no. 45 job no. 44 job no. 43 job no. 41 job no. 40 job no. 39 job no. 38 job no. 37 job no. 36 job no. 42 job delete job canceled the job is displayed as follows: single transmit 21-03-98 19:45 bond file nbr = 007 job number (1 - 999) date and time when the job was entered name of the fax partner (if the number is dialled via the numeric keypad or if no name has been entered, the machine displays the fax number). type of job in addition to cancelling a specific job from the stack, you can also cancel the current transmission. for this purpose, please refer to page 104 query job status. cancel job during direct transmission fax machine is dialled in direct mode (transmission) press stop confirmation prompt select a menu item job is cancelled dial type file nbr = 008 123456789 stop cancel ? 1.123456789 2.no 15-03-98 sun 19:56 residual memory 77 % cancel from stack standby mode press the job cancel key cancel menu is displayed select a menu item make your selection for selecting the required job the first available job is displayed. select the job which you wish to cancel. press the job cancel-key confirmation prompt confirm with start the selected job is cancelled job cancel job cancel 2.transmit 3.document job cancel [enter]:start [ g ]:previous screen [ h ]:next screen after 5 seconds single transmit file nbr = 008 21-03-98 19:33 toshiba europa / single transmit 21-03-98 19:45 bond file nbr = 007 job cancel delete? file nbr = 007 1.yes 2.no start 1.receive free datasheet http://www.0pdf.com
56 gb polling polling toshiba tf 631 reserve polling general: the polling procedure is used for receiving a document. the difference between polling and normal reception is that the call is established by the person wishing to receive the document, and that the call charges are incurred by the person receiving the document. more and more companies are using the polling facility as fax on demand, for instance for providing information such as weather reports, current price lists, stock exchange news, traffic jam predictions, etc. for the polling facility to be used, it must be reserved beforehand. 333335 335 reserve polling other fax partners can poll information from your fax machine if you set up this facility with this function. your document which you reserve for polling is read that into the memory of the machine so that the document tray is not blocked. there are two types of reservation available: ? single reservation: your stored document is deleted as soon as the document has been polled. ? permanent reservation: your stored document is permanetly available for polling. only one document can be reserved for polling. 33333335 polling reserved connection established end of polling. free datasheet http://www.0pdf.com
57 gb polling polling toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % polling protection polling reserved in this manner is not protected. i.e. every fax machine which has a polling facility is able to poll docu- ments from your machine. the polling protection facility is activated in order to prevent unauthorised polling (only possible with single reservation). two options are available for polling pro- tection: 1. number: with this option, you specify the number of the fax ma- chine which is permitted to poll docu- ments from your machine. however, it is essential that the code of the polling fax machine is identical to the number which you enter as polling protection. it is sufficient if you enter the telephone number without the prefix, as the machine only checks as many numbers as you have en- tered. 2. code: if you wish to reserve the polling facility exclusively for toshiba fax machines, you can use the four-digit toshiba code as polling protection. documents can then only be polled if this code is identical in both fax machines. only one form of polling reserva- tion is possible at any time. please refer to page 60 for details of how to cancel polling reservation. *) in case of memory overflow, your dealer is able to offer a memory up- grade. the choice of resolution ( see page 44 ) also has an effect on memory behaviour. the higher the resolution, the higher is the strain placed on memory volume. reserve single polling standby mode load original remember: printed side face down document ready open the one-touch dial cover press the shift key and then the corresponding function key make your selection for polling modes select a menu item polling protection? 1. no polling protection 2. toshiba code 3. telephone number 4. toshiba code + telephone number (concealed) select a menu item (example: 4 = both) make your selection for toshiba code enter the toshiba code confirm with start make your selection for the number (code) of the polling fax machine enter the number confirm with start the document will be stored in memory*) and is ready for polling. 15-03-98 sun 19:56 residual memory 100 % enter tel number polling 1.polling 2.polling reserve 3.prog. cont. poll. security code/tel? 1.no 2.security code 3.tel no. polling reserve nnnn security code= start polling reserve n security tel=(max20) start / shift polling free datasheet http://www.0pdf.com
58 gb polling polling toshiba tf 631 reserve polling, perma- nent (general infobox) with permanent polling, the document is retained in the memory of the fax ma- chine so that it can be constantly polled. fax on demand can be configured in this way. items of information such as weather report, current price lists, stock market news, traffic jam forecasts, etc. can thus be constantly maintained for polling. only one form of polling reserva- tion is possible at any one time. please refer to page 60 for details of how to cancel polling reservation. *) in case of memory overflow, your dealer is able to offer a memory upgrade. the choice of resolution ( see page 44 ) also has an effect on the memory behaviour. the higher the resolution, the greater the strain on the memory volume. 15-03-98 sun 19:56 residual memory 100 % 15-03-98 sun 19:56 residual memory 100 % enter tel number polling 1.polling 2.polling reserve 3.prog. cont. poll. / reserve permanent polling (infobox) standby mode load original remember: printed side face down document ready open the one-touch dial cover press the shift key and then the corresponding function key make your selection for polling modes select a menu item the document is read into the memory and is kept available for various polling attempts until it is cancelled *) shift polling free datasheet http://www.0pdf.com
59 gb polling polling toshiba tf 631 reserve polling, append documents when a document has already been reserved for polling, you can append additional documents or replace these documents. this means that the operator is able to make additions without previously having to cancel the entire job. 15-03-98 sun 19:56 residual memory 100 % 15-03-98 sun 19:56 residual memory 100 % enter tel number polling 1.polling 2.polling reserve 3.prog. cont. poll. polling 1.polling 2.public fax m-box already assigned 1.cancel 2.add 3.retain add documents standby mode load original remember: printed side face down document ready open the one-touch dial cover press the shift key and then the corresponding function key make your selection for polling modes select a menu item make your selection for reservation type select a menu item documents can be added only if an existing reserved document is selected make your selection 1. replace the existing contents with the new contents 2. add the new contents to the existing contents 3. exit the menu without making any changes select a menu item shift polling free datasheet http://www.0pdf.com
60 gb polling polling toshiba tf 631 cancel polling reserva- tion if you have reserved a document for polling, you can cancel the reservation as follows: standby mode press the job cancel key make your selection for cancel operation select a menu item make your selection for selecting the required job the first available job is displayed. please refer to page 55 for details of the job format select the job which you wish to cancel. confirm with start confirmation prompt select a menu item the job is cancelled 15-03-98 sun 19:56 residual memory 77 % job cancel job cancel 2.transmit 3.document job cancel [enter]:start [ g ]:previous screen [ h ]:next screen after 5 seconds / polling reserve file nbr = xxx start delete? 1.yes 2.no file nbr = xxx job cancelled 1.receive free datasheet http://www.0pdf.com
61 gb polling polling toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % single polling if your fax partner has reserved a document for polling, you can poll the document using the procedure described in the following. if you would like to use the delayed polling delayed polling delayed polling delayed polling delayed polling facility, facility, facility, facility, facility, you must first carry out the steps described on page 92 before proceeding as follows. start start standby mode enter the fax number of the fax machine from which you wish to poll confirm with start confirm with start make your selection for polling protection 1. with toshiba code 2. without polling protection select a menu item without protection (a) with toshiba code (b) the polling procedure is stored as a job and carried out. enter the toshiba code confirm with start the polling procedure is stored as a job and carried out. load document press [start] if polling polling security code ? 1.yes 2.no go to a go to b without protection a with toshiba code without protection b with toshiba code start nnnn security code= polling free datasheet http://www.0pdf.com
62 gb polling polling toshiba tf 631 multiple polling it is not only possible to poll documents from a single fax machine; you are also able to use your fax machine to poll documents from several fax machines. y ou are able to define up to 309 fax partners using any combination of the following: ? user-defined fax numbers ? alphabet dialling memories ? one-touch dial keys ? defined groups if you wish to use th e delayed multiple polling facility you must first carry out the steps described o n page 9 2 before proceeding as described in the following. standby mode open the one-touch dial cover press the shift key and then the corresponding function key make your selection for polling modes select a menu item p ress the mu l ti k ey make your selection for fax number ( page 32 ), alphabet dialling ( page 70 ), one-touch dialling ( page 75 ), t elephone directory ( page 39 ), group ( page 7 8 ) confirm with s t art (depending on selected action) make your selection for further group elements - or - confirm with s t art make your selection for polling protection 1 . with toshiba code 2 . without polling protection select a menu item without protection (a) with toshiba code (b) 15 - 0 3 - 9 8 s un 19 : 56 re s i d u a l m e m o ry 1 0 0 % p o ll i n g 1 . p o l l i n g 2 . p o ll i n g r e s e r v e 3 . p r o g . c o n t . p o l l . m u l t i s t a r t s t a r t m u l t i p o ll i n g e n ter tel n u m b e r , s p ee d d i a l k e y or o n e t o u c h k e y m u l t i p o ll i n g e n t e r m o r e o r p r e s s [ s t a r t ] m u l t i p o ll i n g sec u r i t y c o d e ? 1 . y e s 2 . n o go to a without protection with toshiba code go to b s h i ft p o ll i n g free datasheet http://www.0pdf.com
63 gb polling polling toshiba tf 631 a b with toshiba code start nnnn security code= multiple polling is stored and carried out as a job. enter the toshiba code confirm with start multiple polling is stored and carried out as a job. multi polling without protection free datasheet http://www.0pdf.com
64 gb polling polling toshiba tf 631 15-03-98 sun 19:56 residual memory 77 % cancel polling the process of polling a document is also a job. proceed as follows if you wish to cancel this polling job: standby mode press the job cancel key cancel menu is displayed select a menu item make your selection for selecting the required polling job the first available polling job is displayed. select the job which you wish to cancel. press the job cancel key confirmation prompt confirm with start selected polling job is cancelled job cancel job cancel 2.transmit 3.document job cancel [enter]:start [ g ]:previous screen [ h ]:next screen after 5 seconds / 21-03-97 19:45 job cancel 1.yes 2.no start polling 12345678 file nbr = 018 21-03-97 19:33 polling 998887766 file nbr = 017 file nbr = 017 delete? 1.receive free datasheet http://www.0pdf.com
65 gb polling polling toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % program continous polling the polling procedure is automated with the program continuous polling. during a defined period, your fax machine calls one or more stations in order to poll a docu- ment from the station. it is also possible for several procedures to be carried out during the day. polling 1.polling 2.polling reserve 3.prog. cont. poll. prog. cont. poll. interval=(10-70)min 00 start start prog. cont. poll. time period = 08:00 - 17:00 prog. cont. poll. [ gh ] for setting schedule = mon-fri / start standby mode open the one-touch dial cover press the shift key and then the corresponding function key make your selection for polling modes select a menu item make your selection for the period after which the polling attempt is to be repeated (enter data in steps of 10 minutes) enter the periods confirm with start make your selection for the period during which program continuous polling is active. (move the cursor using the o / p keys) enter the period confirm with start make your selection for the period of the week in which program continuous poll- ing is active (from-to). use the o / p keys to move the from-to cursor. use the g / h keys to set the day. enter the period of the week confirm with start shift polling to continued on next page. free datasheet http://www.0pdf.com
66 gb polling polling toshiba tf 631 make your selection for the numbers of fax partners to be served with program continuous polling. enter... ? user-defined numbers ( see page 32 ) ? alphabet dialling numbers ( see page 70 ) ? telephone directory function ( see page 39 ) ? one-touch dial keys ( see page 75 ) confirm with start make your selection for polling protection 1. with toshiba code 2. without polling protection select a menu item without protection (a) with toshiba code (b) prog. cont. poll. enter tel number one touch key speed dial key or start multi polling security code ? 1.yes 2.no go to a go to b without protection with toshiba code a b start nnnn security code= program continous polling is stored and carried out as a job. enter the toshiba code confirm with start program continous polling is stored and carried out as a job. multi polling without protection with toshiba code free datasheet http://www.0pdf.com
67 gb polling pollin g toshib a tf 631 1 5 - 0 3 - 9 8 s u n 1 9 : 5 6 r e s i d u a l m e m o r y 1 0 0 % 1 5 - 0 3 - 9 8 s u n 1 9 : 5 6 r e s i d u a l m e m o r y 1 0 0 % e n t e r tel n u m b e r 1 . c o m m . o p t i o n s 2 . l i s t s 3 . i n s t a ll a t i o n 4 . m e n u l i s t / q / reverse direction with the reverse direction facilit y , the machine automatically polls another document after having transmitted a document. for this to be effective, a document must have also been reserved for polling on the receiver side. t u r n a r o u n d po l l s e c u r i t y c o d e ? 1 . y es 2 . n o standby mode load original remember: printed side face down document ready enter the menu the first 4 menu items are displayed select a menu item make your selection for polling protection 1 . with toshiba code 2 . without polling protection select a menu item without protection (a) with toshiba code (b) go to a go to b without protection with toshiba code a r e s i d u a l m e m o r y 1 0 0 % e n t e r tel n u m b e r c o m m . r e s e rv a t i o n s t a r t make your selection for fax numbe r , alphabet dialling, on e - touch dial or telephone directory confirm with s t art the document is read into memory ( see page 32 ) when contact is made with the fax partne r , the document is transmitted and the document is subsequently polled. without protection free datasheet http://www.0pdf.com
68 gb polling polling toshiba tf 631 b start nnnn turnaround poll security code= residual memory 100 % enter tel number comm. reservation start enter the toshiba codes confirm with start make your selection for fax number, alphabet dialling, one- touch dial or telephone directory. confirm with start the document is read into memory ( see page 32 ) when contact is made with the fax partner, the document is transmitted and the other document is then polled. with toshiba code free datasheet http://www.0pdf.com
69 gb store numbers store numbers toshiba tf 631 alphabet dial memory the alphabet dial facility enables you to enter a single address instead of the fax number of your partner (which is fre- quently a long number). this address can be any number between 1 and 999. the real fax number is stored under this address. with frequently used fax num- bers, the alphabet dial facility enables you to save time. a further component of the alphabet dial memory is the alternative fax number (second number). it is dialled if no fax connection is established under the nor- mal fax number. it is not essential for the second fax number to be entered. 240 alphabet dial memories are available and the name as well as the number of your partner can be stored in this memory. you can use up to 20 characters of your choice in this memory. ( see page 12 enter the user name). it is also not absolutely necessary for this data to be entered. in addition to numbers and names, it is also possible for additional options to be assigned to an alphabet dial memory position (see next page, alphabet dial options). please note that, in order to obtain an outside line (when equipment is connected to a pabx), the j key must be saved before the actual fax number. an error message is displayed if the user attempts to store an identical fax number in the alphabetic dialling memory. this facility prevents identical fax numbers from being stored (not applicable for alternative numbers). 999 998 422 421 420 5 4 3 2 1 ? ? ? ? ? ? fax number (128) 1234567890 0987654321 2. fax number (128) name (20) blume options 2. delayed comm 3. tx report 4. line monitor 5. low speed tx 6. sub adress 15-03-98 sun 19:56 residual memory 100 % dial entry 1.abb. numbers 3.one touch keys 2.group numbers enter abb. number or press [back]:to previous [stop]:to complete abb. nbr= 007 1234567890 start abb. nbr= 007 2nd tel nbr=(max128) n start / start enter alphabet dial number standby mode open the one-touch dial cover press the shift key and then the corresponding function key the menu items are displayed. select a menu item make your selection enter alphabet dial number(1-999) enter the alphabet dial number example: 7 use the o key to correct data input confirm with start make your selection for first fax number enter the fax number for obtaining the outside line line line line line (when equipment is connected to pabxs), please enter the j key before the actual number. use the o key to correct the entry. confirm with start make your selection for alternative fax number enter the alternative fax number -and / or- skip with start alphabet dial memory tel number=(max128) shift tel list entry example: alphabet dial 421: free datasheet http://www.0pdf.com
70 gb store numbers store numbers toshiba tf 631 make your selection for name enter the name (see scheme page 12 ) -and / or- skip with start confirm with start make your selection for options yes: see alphabet dial options page 71 no: see below select a menu item assign the alphabet dial number to the one-touch dial key ( see page 75 ) for further procedure, see under one- touch dial keys -or- confirm with start make your selection further alphabet dial numbers -or- press stop, return to standby mode id name =(max20) abb. nbr= 007 id name =(max20) abb. nbr= 007 toshiba n start comm. option? 1.yes 2.no abb. nbr= 007 press one touch key to enter or [enter]:to skip start enter abb. number or press [back]:to previous stop [stop]:to complete free datasheet http://www.0pdf.com
71 gb store numbers store numbers toshiba tf 631 alphabet dial options apart from numbers and names, it is also possible for additional options to be as- signed to an alphabet dial memory posi- tion: delayed comm (2) the fax partner is linked to a specific transmission time with this option, e.g. for fax partners in other time zones; this ensures that the documents always arrive during business hours. journal (3) irrespective of the basic setting for printing out the transmission report ( see page 81 ), the facility for printing out the transmission report can be activated or deactivated in relation to a specific fax partner. listening-in (4) if the listening-in option is activated for a fax transmission, the call establishment attempt is played back via the built-in speaker. this provides the operator with an additional acoustic check of the call establishment procedure. this is useful whenever a connection is not established. the cause is frequently an incorrect number or a fax machine which is not ready to receive. low speed tx (5) when sending documents overseas or if an increased error ratio is encountered, you should lower the transmission speed in order to reduce the number of errors. similar to a situation in traffic where speed is adjusted to the given conditions! please note that, when lower transmission speeds are used, the actual transmission time is longer. sub address (6) this operating mode is used for sending fax documents in pc networks. the fax number (the number of the fax server in the network) and also the subaddress of the workstation in the network must be entered to enable the fax document to be forwarded in the network (for further information, see page 109 ). procedure up to this menu item: see page 69 make your selection for options select a menu item display the first options. further options are to be found under the display and can be selected using the n key. the menu items can of course also be selected directly by entering the specific number. comm. option? 1.yes 2.no fax options 1.complete 2.delayed comm. 3.tx report free datasheet http://www.0pdf.com
72 gb store numbers store numbers toshiba tf 631 modify abb numbers if you wish to modify the contents of an alphabet dial number, all you have to do is simply enter the corresponding alphabet dial number (see under alphabet dial number). if this number has already been used, a further selection option is dis- played. all stored data can be overwritten or skipped with the start key. (example: abb, nbr. 7, name toshiba): error message appears if you try to store the same fax number again in the alphabet dial memory. this is to avoid storing equal numers. procedure as described under enter alphabet dial number: see page 69 display message for existing alphabet dial number menu displayed when alphabet dial number already exists select a menu item option for editing the first fax number -and/or- confirm with start option for editing the second fax number -and/or- confirm with start option for editing the name -and/or- confirm with start option for editing options yes: see alphabet dial options no: see below select a menu item assign the alphabet dial number to the one-touch dial key ( see page 75 ) confirm with start make your selection for further alphabet dial numbers -or- press stop, return to standby mode abb. number entry already assigned toshiba abb. nbr= 007 after 2 seconds abb. number entry 1.cancel 2.modify 3.retain abb. nbr= 007 tel number=(max128) 1234567890 start 987654321 abb. nbr= 007 2nd tel nbr=(max128) start abb. nbr= 007 id name =(max20) toshiba start comm. option? 1.yes 2.no abb. nbr= 007 press one touch key to enter or [enter]:to skip start enter abb. number or press [back]:to previous [stop]:to complete stop free datasheet http://www.0pdf.com
73 gb store numbers store numbers toshiba tf 631 delete abb numbers if you want to delete abb numbers just enter them. if it is already assigned, you can select how to proceed (example:abb, nbr. 7, name toshiba): please refer to page 69 for the procedures as described under enter alphabet dial number display message for existing alphabet dial number menu displayed with existing alphabet dial number select a menu item make your selection for further alphabet dial numbers -or- press stop, return to standby mode abb. number entry already assigned toshiba abb. nbr= 007 after 2 seconds abb. number entry 1.cancel 2.modify 3.retain abb. nbr= 007 abb. number entry cancelled after 2 seconds enter abb. number or press [back]:to previous [stop]:to complete stop free datasheet http://www.0pdf.com
74 gb store numbers store numbers toshiba tf 631 one-touch dial keys the one-touch dialling facility is a very user-friendly method for dialling the number of your fax partner. you can configure 69 keys *) with fax numbers of your choice. simply push a button to reach your fax partner. *) two numbers can be stored on every one-touch dial key on your fax machine. a further 34 number places are available when you operate the one-touch dialling cover. two options are available. 1. direct configuration of one- touch dial keys apart from numbers and names, it is also possible for additional options to be assigned to a one- touch dial key ( see page 71 alphabet dial options). if the operator attempts to save an identical fax number under a one-touch dial key, the system displays an error message. this prevents identical fax numbers from being saved. fax number (128) 1234567890 0987654321 2. fax number (128) name (20) blume options 2. delayed comm 3. tx report 4. line monitor 5. low speed tx 6. sub adress one touch xx criteria which can be assigned to a one-touch dial key: 15-03-98 sun 19:56 residual memory 100 % dial entry 1.abb. numbers 3.one touch keys 2.group numbers or press [back]:to previous [stop]:to complete 01 . . . 69 one touch= 40 tel number=(max128) n one touch= 40 tel number=(max128) 1234567890 start start / one touch= 40 2nd tel nbr=(max128) n save fax number directly on one- touch dial key standby mode open the one-touch dial cover press the shift key and then the corresponding function key the menu items are displayed. select a menu item make your selection press required one-touch dial key: closed one-touch dial cover one-touch dial key 1 - 35 open one-touch dial cover: one-touch dial key 36 - 69 press the one-touch dial key example: 40 make your selection for first fax number fax number input for obtaining the outside line for obtaining the outside line for obtaining the outside line for obtaining the outside line for obtaining the outside line (for equipment connected to pabxs), please enter the j key before the actual number. use the o key to correct the entry. confirm with start make your selection for alternative fax number enter the alternative fax number -and / or- skip with start enter one touch key tel list entry shift free datasheet http://www.0pdf.com
75 gb store numbers store numbers toshiba tf 631 id name =(max20) id name =(max20) n start comm. option? 1.yes 2.no one touch= 40 one touch= 40 brown enter abb. number or press [back]:to previous stop [stop]:to complete make your selection for name enter the name (refer to page 12 for diagram) -and / or- skip with start confirm with start make your selection for options yes: see alphabet dial options page 71 no: see below select a menu item make your selection for further one-touch dial keys -or- press stop, return to standby mode 33335 333335 333335 333335 33335 2. assign alphabet dial number to a one-touch dial key when the fax number has been stored in an alphabet dial memory, it can be additionally assigned to a one-touch dial key. this assignation is not subject to any restrictions, i.e. any one-touch dial key can be used (see page 69). 999 998 421 338 240 5 4 3 2 1 alphabet dial memory ? ? ? one touch 1 one touch 8 one touch 3 one touch 24 one touch 40 user-defined assignation of alphabet dial memories to one-touch dial keys: ? ? ? free datasheet http://www.0pdf.com
76 gb store numbers store numbers toshiba tf 631 cancel one-touch dial keys if you wish you cancel the contents of a one-touch dial key, simply enter the corre- sponding one-touch dial key in the menu (see under one-touch dial keys). if this one-touch dial key is already being used, a further selection option is displayed (example: one-touch dial key 1, name toshiba): refer to page 75 for procedure as described under one-touch dial keys display message for existing one-touch dial key menu displayed if one-touch dial key already exists select a menu item programming of one-touch dial key is cancelled make your selection for further one-touch dial keys -or- press stop, return to standby mode already assigned toshiba after 2 seconds 1.cancel cancelled after 2 seconds or press [back]:to previous [stop]:to complete stop one touch= 01 one touch= 01 one touch key entry 2.retain one touch key entry one touch= 01 enter one touch key free datasheet http://www.0pdf.com
77 gb store numbers store numbers toshiba tf 631 999 421 338 333 240 235 ? ? ? 4 3 2 1 alphabet dial memory group xx ot xx one touch key 3 3 3 3 3 3 5 define groups if you have a fixed number of partner to whom you frequently send broadcast transmissions, the stored broadcast facility is just what you need. you are permitted to define 50 different groups, whereby each group can be assigned a group number from 1 - 1999 and a name consisting of max. 20 charac- ters. each group can contain max. 309 fax partners, and these must be stored either in the alphabet dial memory or under the one-touch dial keys. 15-03-98 sun 19:56 residual memory 100 % dial entry 1.abb. numbers 3.one touch keys 2.group numbers or press [back]:to previous [stop]:to complete enter group number start group nbr= 0444 group name =(max20) n group nbr= 0444 group name =(max20) supergroup start group nbr= 0444 enter abb. nbr or [enter] to complete define groups standby mode open the one-touch dial cover press the shift key and then the corresponding function key the menu items are displayed. select a menu item make your selection group number (1 - 1999) enter group number example: 444 confirm with start make your selection for group name enter group name (see page 12 for diagram) confirm with start make your selection for group partner alphabet dial number -or- one-touch dial key shift tel list entry free datasheet http://www.0pdf.com
78 gb store numbers store numbers toshiba tf 631 start group nbr= 0444 enter abb. nbr or [enter] to complete start press one touch key group nbr= 0444 [enter]:to skip to enter or start enter group number or press [back]:to previous [stop]:to complete stop confirm with start make your selection for further group partner -or- confirm with start make your selection for one-touch dial key to which the group is assigned. -or- confirm with start make your selection for further groups -or- press stop, return to standby mode free datasheet http://www.0pdf.com
79 gb store numbers store numbers toshiba tf 631 edit groups if you wish to edit the contents of a group, simply enter the corresponding group number (see under define groups). if this group number already exists, a further selection option is dis- played. all stored data can be overwritten or skipped using the start key. (example: group number: 444, name: supergroup) refer to page 77 for procedure as described under define groups display message for existing group number menu displayed if group number already exists select a menu item make your selection for new group name -or- confirm with start make your selection for group partner if the operator enters existing group partners, they can be cancelled (see following example) enter an alphabet dial number make your selection cancel the selected group partner 1: yes 2: no select a menu item make your selection for further group partners -and/or- confirm with start make your selection for one-touch dial key to which the group is assigned. -or- confirm with start make your selection for further groups -or- press stop, return to standby mode group nbr= 0444 supergroup group nbr entry already assigned after 2 seconds 1.cancel 3.retain 2.modify group nbr entry group nbr= 0444 group name =(max20) supergroup start group nbr= 0444 [enter] to complete enter abb. nbr or abb. nbr= 007 cancel ? 1.cancel 2.retain group nbr= 0444 enter abb. nbr or [enter] to complete start group nbr= 0444 press one touch key to enter or [enter]:to skip stop start enter group number or press [back]:to previous [stop]:to complete free datasheet http://www.0pdf.com
80 gb store numbers store numbers toshiba tf 631 cancel groups if you wish to cancel a group , simply enter the corresponding group number (see under define groups). if this group number already exists, a further selection option is displayed. (example: group number: 444, name: supergroup) refer to page 77 for procedure as described under define groups display message for existing group number menu displayed if group number already exists select a menu item group is cancelled make your selection for further groups -or- press stop, return to standby mode group nbr= 0444 supergroup group nbr entry already assigned 1.cancel 3.retain 2.modify group nbr entry group nbr= 0444 cancelled after 2 seconds after 2 seconds enter group number or press [back]:to previous [stop]:to complete stop free datasheet http://www.0pdf.com
81 gb report prints report prints toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % program selection list the program selection list provides you with a complete overview of the menu system for your fax machine. it is the only list which can be selected via the main menu item. 1.comm. options 2.lists 3.installation 4.menu list 15-03-98 sun 19:56 residual memory 100 % printing list standby mode start the menu the first 4 menu items are displayed. select a menu item the report is printed. transmission reports the transmission reports provide you with extensive and individual information con- cerning the various transmission jobs of your fax machine. you can use a special menu to adjust the appearance of these reports to meet your specific require- ments. the transmission report is always printed after every transmission. the transmission report is printed out only if a transmission error occurs. the transmission report is never printed out. the first page of the document can be printed in reduced form on the transmission report. this means that the transmission report can easily be allocated to the document. always on error off print document? 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list set tx report 2.on error standby mode start the menu the first 4 menu items are displayed. select a menu item the options of the first transmission report can be selected. select a menu item further transmission reports follow auto- matically for setting. 1.always / / free datasheet http://www.0pdf.com
82 gb report prints report prints toshiba tf 631 the various transmission reports and related options: transmission report printed out after every transmission in the direct transmission mode. setting: ? always printed out ? printed out only if transmission is errored printed out after every memory transmission. setting: ? always printed out ? printed only if transmission is errored ? printed with/without image of document printed out after entire broadcast has been completed. setting: ? always printed out ? printed only if transmission is errored ? printed with/without image of document printed out after entire multiple polling has been completed. setting: ? always printed out ? printed only if transmission is errored ? never printed out this list is generated by the originator originator originator originator originator as soon as the document has been transmitted to the relay machine. this list contains the settings of the originator. *) ? always printed out ? printed out only if transmission is errored this list is generated by the relay machine relay machine relay machine relay machine relay machine as soon as the document has been transmitted to the end machines. this list is equivalent to a group transmission report. *) ? always printed out ? printed out only if transmission is errored this list is a copy of the relay transmission list of the distributor machine. if there is a correct correlation between the id of the originator and the entry in the alphabet dial memory of the relay machine, this list is faxed to the originator after the relay transmission has been completed. *) ? always printed out ? printed out only if transmission is errored ? never printed out tx report set memory-tx report set multi-add report set multi poll report relay tx originator terminal report relay tx relay station report relay tx end terminal report *) further information on this subject is set out in a special toshiba issue relays and mailboxes, available from your dealer. free datasheet http://www.0pdf.com
83 gb report prints report prints toshiba tf 631 transmission report: memory tx report: memory transmission report time : 03.03.97 14:23 tel number 1 : +44-1234567890 name : toshiba marketing TF631 file number : 042 date : 03-03 14:23 to- : 541 document pages : 01 start time : 03-03 14:23 end time : 03-03 14:30 sent pages : 01 status : ok file number : 042 *** successful tx notice *** the entries and their meanings: file number: corresponds to the job number. this job number is displayed in the transmission journal (q.v.) and also under the entry f-xxx in the transmission header on the inbound copy. date the date (and the time) when the job was placed in the fax machine. to / from fax number entered on the transmitted fax. document pages number of document pages scanned into the machine. start time start of connection time. end time end of connection time. send pages number of pages actually transmitted. status see: error codes page 112 . free datasheet http://www.0pdf.com
84 gb report prints report prints toshiba tf 631 you can also subsequently request the transmission report for the previous 40 transmissions (first document not illustrated): 15-03-98 sun 19:56 residual memory 77 % standby mode open the one-touch dial cover press the shift key and then the corresponding function key make your selection for selecting the required entry the most recent available entry is dis- played. select the entry which you wish to print. press the copy key the required transmission report is printed out preview tx report [copy]:print report [ g ]:previous screen [ h ]:next screen after 5 seconds file nbr = 091 +44-2131-123456 21-03 19:33 ok 01 +44-2131-123456 ok 01 file nbr = 088 21-03 04:25 copy shift prev. tx rep. free datasheet http://www.0pdf.com
85 gb report prints report prints toshiba tf 631 multi transmission report after the successful multi-adress transmission your fax will print a list of all fax partys. multi transmission report time : 03.03.98 14:23 tel number : +44-1234567890 name : toshiba marketing TF631 file number : 003 date: 03-03 13:12 document pages: 01 start time: 03-03 13:32 end time: 03-03 13:59 succesful one touch number 01 group 0001 alle abb. 001 002 003 004 unsuccesful pages sent one touch number 01 group 0001 alle abb. 005 15 00 multi polling report when the multi-polling procedure has been completed, the machine lists the fax partners for whom the polling procedure was successful and the fax partners for whom the polling procedure was not successful. this list is always printed out when the multi-polling procedure has been completed. multi polling report time : 03.03.98 14:23 tel number : +44-1234567890 name : toshiba marketing TF631 file number: 003 date: 03-03 13:12 start time: 03-03 13:32 end time: 03-03 13:59 successful one touch number 01 group 0001 supergroup abb. 013 unsuccessful one touch number 01 group 0001 supergroup abb. 005 15 00 free datasheet http://www.0pdf.com
86 gb report prints report prints toshiba tf 631 transmission and reception journal your fax machine will record messages which you transmit or receive in the form of transmission and reception journals. these lists are printed out automatically after every 40 transmissions. you can also manually request the journal at any time. you should file this list as a record of the document jobs; if your fax machine has to be serviced, this list can provide valuable assistance for to cure the problem. use the following steps to influence the way in which the journal is printed out in accordance with your requirements: 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list journal 1.manual 2.auto manual output 1.tx & rx journal 2.tx journal 3.rx journal standby mode start the menu the first 4 menu items are displayed. select a menu item the journal options are displayed 1: printed out only if the journal key* is pressed 2: printed out automatically every 40 jobs select a menu item *) for manual output output options are displayed 1: output of transmission and reception journal 2: output of transmission journal 3: output of reception journal select a menu item / / standby mode open the one-touch dial cover press the shift key and then the corresponding function key output of journal manual output of journal: 15-03-98 sun 19:56 residual memory 77 % shift journal free datasheet http://www.0pdf.com
87 gb report prints report prints toshiba tf 631 transmission journal time : 03.03.98 14:23 tel number : +44-1234567890 name : toshiba marketing TF631 scan count : 150 (00000096) print count : 191 (000000bf) drum count : 1480 (000005c8) toner count : 1 (00000001) nbr file nbr date time duration pgs to dept nbr account mode status 02 252 09.12 14:21 01/48 01 max meier ec 310 ng d1 reception journal time : 03.03.98 14:23 tel number : +44-1234567890 name : toshiba marketing TF631 scan count : 150 (00000096) print count : 191 (000000bf) drum count : 1480 (000005c8) toner count : 1 (00000001) nbr file nbr date time duration pgs from dept nbr account mode status 02 252 09.12 14:21 01/48 01 max meier ec 310 ng d1 additional details relating to the operating data of the fax machine: scan count: scan count: scan count: scan count: scan count: number of scanned documents print count: print count: print count: print count: print count: total number of printed pages drum count: drum count: drum count: drum count: drum count: number of printed pages (x10), in relation to the current drum unit meaning of the items in the journal: nbr. every job in the transmission and reception journal is given a sequential number (001-999). the number in the transmission journal is displayed under the entry: t- xxx in the transmission header on the inbound copy. where transmission jobs are grouped together ( see page 34 ), these positions are displayed under an identical number. file nbr corresponds to the job number. this job number is displayed under the entry: f- xxx in the transmission header of the inbound copy. date date of the job time time of the job duration active duration of the job (minutes/seconds) pgs number of transmitted or received pages to/from fax number of the fax partner. a diamond ( ? ) is displayed in front of the number if an alternative number ( see page 69 ) has been selected dept. nbr department code ( see page 99 ), only displayed if journal is printed out under the master code. account cost centre code ( see page 98 ) mode t ransmission mode status error codes ( see page 112 ) codes used for transmission modes: hs toshiba high speed mode g3 group-3 transmission ec ecm error correction ex ecm with abbreviated protocol p polling transmission from pc free datasheet http://www.0pdf.com
88 gb report prints report prints toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % reservation list this list illustrates the status of stack memory ( see page 33 ). it contains all jobs which have not yet been completed. standby mode open the one-touch dial cover press the shift key and then the corresponding function key the reserve list is printed out reservation list time : 03.03.98 14:23 tel number : +44-1234567890 name : toshiba marketing TF631 tx/rx file nbr function pgs mail date time to 003 multi tx 01 03-03 13:32 ot nbr01 poll/fax mailbox file nbr function pgs date time to recovery tx file nbr function pgs mail date time to shift reservation list the function list this list provides information concerning all settings of the fax machine. they correspond with the settings which you have made. keep this list for any service work which may be necessary. 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list standby mode start the menu the first 4 menu items are displayed. select a menu item the function list is printed out / free datasheet http://www.0pdf.com
89 gb report prints report print s toshib a tf 631 function list time : 03.03.98 14:23 tel number : +44-1234567890 name : toshiba marketing TF631 8 1 auto receive mode : auto 2 ring delay : 1 3 dial type : dp 4 exchange type : pstn 5 ringer volume : 4 6 super pwer saver : manual 7 printer power saver : on start time : 00:00 end time : 00:00 9 account code : aus 1 0 cover sheet : aus scanner & printer 1 1 documen t lenght : 1 m 1 2 rx reduction : o n 1 3 discard off : on 1 4 copy reduction : off 1 5 printer resolution : fine home position 1 6 resolution : s t d 1 7 contrast : normal 1 8 memory tx : on 1 9 security tx : off communication 2 0 privileged rx : off 2 1 e c m : on 2 2 memorx rx : on 2 3 t t i : inside 2 4 r t i : off 2 5 redial mode interva l : 3min 2 6 redial mode counter : 3 memory function 2 7 reverse order print : off 2 8 rx multi copy : 1 2 9 recovery tx : off 3 0 secure rx : off 3 1 memory option : 4mb journal 3 2 manual : tx&rx 3 3 auto : o n 3 4 error code : on communication report 3 5 document feeder tx : always 3 6 memory tx : always (image) 3 7 multi address tx : always (image) 3 8 multi address poll : always 3 9 relay station : always (image) 4 0 relay-end-station : always (image) reception list 4 1 relay station : off 4 2 local mailbox : off 4 3 remote mailbox : off 4 4 remote access : always off total page 4 5 scan : 1 5 1 4 6 print : 2 0 0 no . no . no . no . no . functio n functio n functio n functio n function pag e pag e pag e pag e page 1 set reception mode 18 2 number of rings before fax machine connects to line 18 3 set dialling method 14 4 t ype of telephone connection 15 (for p abxs: type of obtaining outside line / when outside line obtained via a digit: digit for obtaining outside line) 5 call ringing volume 96 6 setting super power saver 97 7 setting printer power saver 97 8 time interval for printer power saver 97 9 status of cost centre mode 98 1 0 status of cover sheet function 50, 102 1 1 max. document length 105 1 2 status of receive reduction 19 1 3 discard off 19 1 4 status of copy reduction 30 1 5 setting of max. printer resolution 108 1 6 basic setting of scanning resolution 106 1 7 basic setting of scanning contrast 106 1 8 status of transmission memory 105 1 9 status of transmission security 107 2 0 status of reception security 28 2 1 basic status of error correction 107 2 2 status of receive memory 20 no . no . no . no . no . functio n functio n functio n functio n function pag e pag e pag e pag e page 2 3 position of transmission header 93 2 4 status of reception trailer 94 2 5 current time interval of call redial 95 2 6 number of call redial attempts per fax partner 95 2 7 status of reverse order print 25 2 8 number of inbound copies 29 2 9 status of subsequent transmission 53 3 0 status of secure rx 21 3 1 size of memory expansion 20 3 2 journal output criteria for manual request 86 3 3 status of automatic journal output 86 3 4 status of error code output in journal 1 1 2 3 5 status of transmission report for direct transmission 82 3 6 status of transmission report for memory transmission 82 3 7 status of group transmission report 82 3 8 status of transmission report for multiple polling 82 3 9 status of relay transmission report 82 4 0 status of transmission report to the originator 82 4 1 status of reception report for relay reception 82 4 2 status of mailbox reception report 82 4 3 t ransmission report for transmission in mailbox 82 4 4 reception status for comline 118 4 5 number of scanned documents 87 4 6 number of total printouts 87 free datasheet http://www.0pdf.com
90 gb report prints report prints toshiba tf 631 one touch number information time : 03.03.98 14:23 tel number : +44-1234567890 name : toshiba marketing TF631 ot nbr. name/function abb./group/tel number time mon. bps report line stamp 01 group.nbr. 0001 29 abb. nbr 002 group number information time : 03.03.98 14:23 tel number : +44-1234567890 name : toshiba marketing TF631 group number name ot/abb. number 001 all abb. 001 002 003 004 abbreviated tel number list time : 03.03.98 14:23 tel number : +44-1234567890 name : toshiba marketing TF631 abb.nbr. name tel number time mon. bps report line stamp 001 first 11 002 601 12 15-03-98 sun 19:56 residual memory 100 % the dial number lists the dial number lists are made up of the following lists: ? alphabet dial numbers ? group numbers ? one-touch dial numbers ? relay numbers select a specific list or all lists in order to obtain an overview of the stored numbers. standby mode open the one-touch dial cover press the shift key and then the corresponding function key selection menu for various numbers 1. all lists 2. alphabet dial numbers 3. group numbers 4. one-touch dial numbers select a menu item the required list(s) are printed out telephone nbrs list 1.all of lists 2.abb. numbers 3.group numbers shift tel list print free datasheet http://www.0pdf.com
91 gb report prints report prints toshiba tf 631 department code list time : 03.03.98 14:23 tel number : +44-1234567890 name : toshiba marketing tf861 dept nbr name dept code tx pgs rx pgs copy pgs d01 master 12345 0 0 0 d02 standby mode start the menu the first 4 menu items are displayed. select a menu item the function list is printed out an error message is displayed if no departments are defined. department list this list is useful for controlling costs per department. if a mastercode is stored and entered, a five-digit departement code will appear additionally. / mains failure report this list is printed out if memory is lost due to a lengthy power failure. memory may be lost approx. one hour after a power failure depending on the charge status of the internal back-up battery and the size of image memory. 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list power failure list time : 03.03.98 14:23 tel number : +44-1234567890 name : toshiba marketing tf861 tx/rx file nbr function 007 single tx polling/fax m-box/mailbox file nbr funktion mail from- date/time memory reception file nbr from- date/time recovery tx file nbr function free datasheet http://www.0pdf.com
92 gb advanced settings advanced settings toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % delayed fax job you can define a specific start time for your fax jobs in order to compensate for any differences in time zones or in order to take advantage of low-rate charges. again, it is particularly advantageous that your document or documents are not read into memory, as the document feed is not blocked. the delay applicable for sending the fax job is not only limited to 24 hours: you can program the fax job up to 30 days in advance. the setting of the start time relates to the following fax jobs: ? single transmission ? broadcast transmission ? single polling ? multiple polling standby mode load original remember: printed side face down document ready open the one-touch dial cover press the shift key and then the corresponding function key make your selection for start time (hh:mm) and day (dd) enter the start time example: 22:33 hours on the 18th if the delayed fax job is to be carried out on the same day, do not enter any information under dd. the following fax job is linked to the start time which has just been set. any fax job... ? single transmission ? broadcast transmission ? single polling ? multiple polling shift delayed comm delayed comm. time =hh:mm dd nn : nnnn delayed comm. time =hh:mm dd 23 : 33 18 residual memory 100 % enter tel number comm. reservation free datasheet http://www.0pdf.com
93 gb advanced settings advanced settings toshiba tf 631 set transmission header position the transmission header contains the code, the name, time of transmission and the current page number. normally it appears in the top 5 mm of the incoming copy. if this area contains important information this information is overwritten by the transmission header. in order to prevent this from happening, you are able to displace the transmission header. accordingly, the transmission header is first printed before the copy is printed. the effect is that the length of the incoming copy is extended by approx. 5 mm. standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection for transmission header position select a menu item press stop, return to standby mode 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list tti 2.outside 1.inside stop // free datasheet http://www.0pdf.com
94 gb advanced settings advanced settings toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list stop reception trailer (rti) you can activate the reception trailer facility to ensure that reception of a document is precisely documented. the rti is printed at the bottom of the incoming copy, and contains the current reception data such as time and date of reception as well as the ids of the transmitter and receiver. please note that, when the reception trailer is activated, the inbound fax is always reduced before being printed out. rti 2.off 1.on standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection for reception trailer select a menu item press stop, return to standby mode // permanent monitoring when a fax transmission is monitored, the call establishment attempt is played back via the built-in speaker. this means that you have an additional acoustic check for monitoring the call establishment procedure. this facility is useful whenever a connection is not established. this is frequently due to a wrong number or a fax machine that is not ready to receive. in this setting, all all all all all transmission procedures are played back via the speaker. standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection for permanent monitoring 1: on 2: off select a menu item press stop, return to standby mode // 15-03-98 sun 19:56 residual memory 100 % line monitor 1.on 2.off 1.comm. options 2.lists 3.installation 4.menu list stop free datasheet http://www.0pdf.com
95 gb advanced settings advanced settings toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list call redial if the machine is not able to transmit a fax job, the job is retained in memory and the machine attempts to send the fax job again at a later date. you can set two criteria for this call redial facility: ? period between the call redial at- tempts ? number of redial attempts standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection select a menu item 1: see part a 2: see part b redial mode 1.interval 2.counter go to a go to b interval counter a interval period between call redial at- tempts make your selection call redial interval (default setting: 1 minute) enter the required figure confirm with start press stop, return to standby mode redial mode 01 interval= (01-15 min) start stop b counter number of call redial attempts make your selection number of call redial attempts (default setting: 3 times) enter the required figure confirm with start press stop, return to standby mode redial mode start stop counter =(00-14) 03 // free datasheet http://www.0pdf.com
96 gb advanced settings advanced settings toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list start stop set ringer volume an incoming call sets off the ringer via the speaker. you can adjust the volume of this signal. standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection for ringer volume enter the required figure confirm with start press stop, return to standby mode set volume 3 volume =(1-7) // free datasheet http://www.0pdf.com
97 gb advanced settings advanced settings toshiba tf 631 power saver (stand by) the printer unit of your fax machine requires a heat source of approx. 170 c in order to be able to print out documents immediately. this heat source is heated at specific intervals in order to maintain the temperature at the required level. this consumes electricity, and the fan also has to run constantly. if you wish to save electric current or prevent the fan noise, you are able to deactivate the permanent heating facility. the heater in such cases would only be activated if a fax document is received or printed out. there is a delay of around 1 minute before documents can be printed out. two alternatives are available: super power saver: in this alternative, all components which are not required are switched off (almost the entire electronics) and the display is therefore also switched off. these measures reduce the entire power consumption of the fax machine to below 2 va (watt). the fax machine resumes its functions as soon as a call is made or as soon as a document is inserted. the super power saver mode is set either with a delay (which can be adjusted between 1 and 60 minutes) after the last action, or it can be activated by the super power saver key. ? the super power saver mode cannot be activated when the memory is full (memory display < 100%) and when a fault lamp is lit. printer power saver: the printer power save mode only switches off the heating facility for the fixing roller and the fan. all other functions are retained. the power consumption in this mode is approx. 15 va (watt). you can use a menu for specifying the period during which the printer power saver mode is activated. standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection for power saver mode 01: see part a 02: see part b make your selection for mode 1. active after preset delay 2. active after the super power saver key is pressed 3. cannot be activated select a menu item example: automatic make your selection for the delay time enter the delay time confirm with start press stop, return to standby mode make your selection for power saver 1: power saver on 2: power saver off select a menu item make your selection period for power saver time enter 00:00-00:00 to permanently activate the power saver facility (24 hours) enter the period 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list start stop set power saver time period = 00:00 - 00:00 // 01. super p. s. 02. printer p. s. power saver a super p. s. b printer p. s. start stop power saver 1.automatic 2.manual 3.off starttime time (01-60)min 03 set power saver 1.on 2.off free datasheet http://www.0pdf.com
98 gb advanced settings advanced settings toshiba tf 631 cost centre manage- ment transmission jobs can be assigned to any 4-digit number. the number can be used to find the specified job within the transmission report ( see page 86 ). in this way, special transmission jobs can be linked to specific cost centres. if this function has been activated, your are able to enter the cost centre number before every transmission. press the start key to skip entry of the cost centre number. standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection for account code 1: activate cost centre management 2: deactivate mode select a menu item press stop, return to standby mode 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list 1.on 2.off stop account code // divider sheet a divider sheet is automatically added after every transmission in order to enable the individual fax documents received to be distinguished more easily. standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection for divider sheet select a menu item press stop, return to standby mode // documents received from fax a divider sheets documents received from fax b 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list 1.on 2.off separator page stop free datasheet http://www.0pdf.com
99 gb advanced settings advanced settings toshiba tf 631 standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection for the department code 1: enter department code 2: clear and cancel department codes select a menu item make your selection for the department name (this name appears in the transmission header of the fax partner) ( see page 12 for diagram) enter the department name confirm with start make your selection for department code (use master code when first entered) confirm with start make your selection for further departments (2 - 50) -or- press stop, return to standby mode department code in order to prevent your fax machine from being used by unauthorised persons, you can lock it using a 5-digit code. 50 such codes are possible, and a separate journal is assigned to each of these codes. it is conceivable that this code can be used for setting up a cost centre management system. the fax machine can now only be enabled by entering the relevant depart- ment code. the five-digit code is entered and confirmed with the start key. if a fax is transmitted after being released by the department code, the name of the corresponding department is displayed in the transmission header of the fax partner. the code for department number 01 is the master code. this code must be entered for creating further department codes or cancelling existing department codes. if the fax machine has been enabled by a department code and if no further action takes place, the code must be entered again after a further approx. 1.5 minutes. 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list 1.yes 2.no // dept code entry master code entry dept nbr= 01 dept name=(max20) master code entry dept nbr= 01 dept name=(max20) ghostbusters master code entry dept nbr= 01 master code= nnnn start start dept code entry dept number=(1-40) n stop free datasheet http://www.0pdf.com
100 gb advanced settings advanced settings toshiba tf 631 modify or delete a department can only be accessed via master code. standby mode enter (!) master code confirm with start start the menu the first 4 menu items are displayed. select a menu item make your selection for the department code (this menu is available only if the master code is entered) select a menu item make your selection for required department enter the department number confirm with start make your selection department 1 cannot be can- celled as it is permanently linked to the master code. select a menu item proceed as indicated in the menu press stop, return to standby mode 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list // 1.yes 2.no dept code entry start dept code entry already assigned dept nbr= xx fanny bones after 2 seconds dept code entry 1.cancel 2.modify 3.retain dept code entry dept number=(1-40) stop start n dept code entry free datasheet http://www.0pdf.com
101 gb advanced settings advanced settings toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list // start 1.yes 2.no dept code entry disable department code if the department code is disabled, the previously entered departments cannot be accessed by entering the master code again. standby mode enter (!) master code confirm with start start the menu the first 4 menu items are displayed. select a menu item make your selection for the department code (this menu can only be accessed by entering the mas- ter code) select a menu item the fax machine is permanently enabled dept code entry free datasheet http://www.0pdf.com
102 gb advanced settings advanced settings toshiba tf 631 cover sheet the cover sheet is a form which is placed at the head of your fax transmission. it is a tool to enable the operator to classify an incoming fax more easily. you are able to choose between a nor- mal cover sheet which sets out the information in text form and a personal cover sheet. with the personal cover sheet, you can add a diagram to the normal informa- tion. this diagram is scanned into the machine in the same way as a document and is retained in memory as the cover sheet diagram. the following diagram illustrates the relevant area of the document which is subsequently displaced on the cover sheet. all white areas are omitted. standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection for cover sheet function 1. cover sheet is activated 2. cover sheet is cancelled select a menu item make your selection for cover sheet character 1. cover sheet with diagram and text 2. cover sheet only with text (example: cover sheet with diagram) select a menu item insert required cover sheet docu- ment confirm with start the document is saved as the cover sheet diagram 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list // cover sheet 2.off 1.on 2.off 1.on with document ? cover sheet load document start 1333335 effective area space for logos, graphs, diagrams, etc. top 133333335 110 mm 150 mm cover sheet: please refer to page 50 for details of how to send the cover sheet. free datasheet http://www.0pdf.com
103 gb advanced settings advanced settings toshiba tf 631 retain jobs if a job cannot be transmitted because for instance the partner fax is busy, your fax machine attempts to redial the number at regular intervals of approx. 2 minutes*. after the xxth* redialling, the job will be automatically deleted from the stack and a transmission report ( see page 83 ) will be printed out. to prevent the deletion of such a job use this procedure. each job will then be available for a certain time (1-24hours). if this job can not be suc- cessfully sent during this period it will be deleted automatically from the memory. every time you retain a job in memory your fax prints out a transmission report ( see page 83 ) to inform you how long this job will be retained in memory. to send retained jobs see page 53 . *) depending on setting ( see page 95 ) if too many documents are retained in memory, the fax memory will become full since every retained job requires memory. if you find that the memory is frequently too small, ask your dealer for a memory expansion! 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list // standby mode start the menu the first 4 menu items are displayed. select a menu item make your selection for retain job select a menu item make your selection for retaining time (preset retaining time is displayed) input retaining time -and/or- confirm with start press stop, return to standby mode 2.off 1.on start stop recovery transmit recovery transmit stored time =(01-24) 06 free datasheet http://www.0pdf.com
104 gb advanced settings advanced settings toshiba tf 631 p001 query job status the line status lamp enables you to recognise whether your fax machine is currently active. if you require more precise information concerning this activity, you can query the current status of the machine. this status query also enables you to cancel the current job. line 1 line 2 line 3 line 4 indication of activity (transmission, reception, polling, etc.) indication of current number of pages (p xxx) indication of job number indication of transmission type (ecm, g3, high speed) indication of transmission speed (14400 bps etc) indication of the id of your partner fax transmit p 001 file nbr= 123 ec 14400 bps +44 2131 123456 job status transmit file nbr = 123 ec 14400 bps +44-2131-123456 standby mode the line lamp lights up and indi- cates activity on the line press the job status key the current status is displayed do you wish to cancel the current status? cancel current status the current status is displayed press the job cancel key confirmation prompt confirm with start the current job is interrupted and the job is cancelled transmit file nbr = 123 p001 ec 14400 bps +44-2131-123456 job cancel 2.no cancel ? file nbr = 123 1.yes start the status display is made up as follows: 15-03-98 sun 19:56 residual memory 77 % line free datasheet http://www.0pdf.com
105 gb advanced settings advanced settings toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list // basic setting, document length in the basic setting of your fax machine, the document length is limited to one meter. if the document is longer than one meter, the machine displays the error message document jam after one meter is exceeded, and the transmitted is interrupted. you are able to disable this restriction to prevent this from happening. document length 1.1m 2.unlimited stop standby mode start the menu the first 4 menu items are displayed. select a menu item display the basic setting select a menu item press stop, return to standby mode 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list // stop basic setting, transmis- sion memory the transmission memory is activated in the basic setting of your fax machine. this enables transmission jobs to be stacked as jobs in this memory ( see page 33 ). if you disable the transmission memory, the document is retained in the document feed until the transmission procedure is completed. standby mode start the menu the first 4 menu items are displayed. select a menu item display the basic setting select a menu item press stop, return to standby mode set memory tx 1.on 2.off free datasheet http://www.0pdf.com
106 gb advanced settings advanced settings toshiba tf 631 basic setting, resolution and contrast the basic setting of contrast and resolu- tion can be changed. please read pages 44 et seq. for information concerning contrast and resolution. standby mode start the menu the first 4 menu items are displayed. select a menu item display the basic setting for resolution select a menu item display the basic setting for contrast 1: for normal documents 2: for mainly light documents 3: for mainly dark documents select a menu item press stop, return to standby mode 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list // stop set resolution 1.standard 2.fine 3.u-fine set contrast 1.normal 2.darker 3.lighter free datasheet http://www.0pdf.com
107 gb advanced settings advanced settings toshiba tf 631 basic setting, ecm (er- ror correction mode) your fax machine is equipped with an error correction facility (ecm). if your fax partner also has an error correction facility, this permits error-free fax transmission. one effect linked with ecm is that the transmission time increases if there are any problems on the line. this may involve very high costs with oversees calls. for this reason, you can completely deactivate the ecm facility. standby mode start the menu the first 4 menu items are displayed. select a menu item display the basic setting select a menu item press stop, return to standby mode 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list // stop set ecm 1.on 2.off 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list // stop 1.on 2.off basic setting, protected transmission the transmission of documents is re- stricted. you can now only send documents to fax machines whose id is identical to the dialled fax number. you can thus only fax your documents to specific fax partners. any changes to this basic setting have far-reaching consequences! standby mode start the menu the first 4 menu items are displayed. select a menu item display the basic setting select a menu item press stop, return to standby mode set security tx free datasheet http://www.0pdf.com
108 gb advanced settings advanced settings toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % 1.comm. options 2.lists 3.installation 4.menu list // stop basic setting, superfine reception (only with memory expansion) if a memory expansion is not used, the maximum possible reception resolution is fine. if a memory expansion has been installed ( see page 10 ), you can decide whether your fax machine can also receive documents with superfine or ultrafine resolution. the higher resolutions place a certain amount of strain on the reception memory. under unfavourable conditions, reception of documents may be incomplete if these resolutions are used and if the memory capacity is exhausted. if you also use your fax machine as a if you also use your fax machine as a if you also use your fax machine as a if you also use your fax machine as a if you also use your fax machine as a printer, the settings correspond to the printer, the settings correspond to the printer, the settings correspond to the printer, the settings correspond to the printer, the settings correspond to the maximum possible printer resolution. maximum possible printer resolution. maximum possible printer resolution. maximum possible printer resolution. maximum possible printer resolution. the maximum printer resolution also determines the maximum copy resolution which can be chosen. standby mode start the menu the first 4 menu items are displayed. select a menu item display the basic setting 1: reception with max. fine (= 200 dpi resolution) 2: reception with max. superfine (= 300 dpi resolution) 3: reception with max. ultrafine (= 400 dpi resolution) select a menu item press stop, return to standby mode print resolution 1.fine [200 dpi] 2.s-fine [300 dpi] 3.u-fine (400 dpi) free datasheet http://www.0pdf.com
109 gb advanced settings advanced settings toshiba tf 631 additional paper cas- settes (optional) additional features (sub, sep, pwd) because of the high level of innovation pressure in the telecommunications industry, fax technology is also being continuously improved. the itu-t (formerly ccitt) operates as an international body and is responsible for ensuring standardisation of new telecommunication options. this ensures that non-proprietary compatibility is guaranteed. all additional features described at this point are related to fax networks fax networks fax networks fax networks fax networks, and are added as additional information (digits) to the telefax numbers. please note that the partner fax machine must also support these features. these functions would otherwise not be carried out. sub: (sub-addressing) this mode is used for faxing documents in pc networks. the fax number (the number of the fax server in the network) and also the sub-address of the workstation in the network must be entered to enable the fax to be forwarded in the network. the sub-address is entered in the form of a number with max. 20 digits. sep: (separation polling) this mode is used for polling from a pc network. the fax number (the number of the fax server in the network) as well as the polling address of the workstation in the network from which a fax document is to be polled must be entered. the polling address is entered in the form of a number with max. 20 digits. pwd: (password) the password is used as additional security for actions in the pc network. this enables transmission and polling procedures in pc networks to be protected. facilities such as electronic signature as well as pin number mode are also possible. the password is entered in the form of a number with max. 20 digits. standby mode load original remember: printed side face down document ready open the one-touch dial cover press the shift key and then the corresponding function key make your selection for additional parameters 1: complete 2: sub 3: sep 4: pwd selection of required menu item example: sub-address (sub) entry prompt for the sub-address confirm with start when all data have been entered: end with 1 entry prompt for the fax number 15-03-98 sun 19:56 residual memory 100 % shift sub adress comm sub address comm. 1.complete 2.sub 3.sep sub address comm. sub =(max20) n start sub address comm. 1.complete 2.sub 3.sep residual memory 100 % enter tel number 15-03-98 sun 19:56 if the 250 sheet paper cassette is not adequate, you are able to install up to two additional paper cassettes (each holding 250 sheets). please contact your toshiba dealer for details. free datasheet http://www.0pdf.com
110 gb possible problems possible problems toshiba tf 631 cause alphabet memory and internal settings have been lost due to a lengthy power failure contents of the image memory have been lost following a power failure. the cover on which the keypad is located has not snapped into position. the upper part of your fax machine housing has not snapped into position. the transmission / reception memory is full. documents have jammed in the document feeder. (only in conjunction with additional paper cas- settes) no more paper in the upper cassette. (only in conjunction with additional paper cas- settes) no more paper in the middle cassette. (only in conjunction with additional paper cas- settes) no more paper in the bottom cassette. the recording paper is empty the toner is almost out. only enough toner for approx. 100 more copies. there is not enough toner for printing. the printer unit is almost spent. about 100 sheets can be printed after this is displayed. error messages in the display your fax machine indicates operating errors or does not carry out a function in accordance with your requirements. before you contact customer service, consider a moment and identify the error message in the following list. you will probably then be able to remedy the fault yourself. general procedure to be followed for error messages in the display 1. analyse error message. 2. rectify cause of error. 3. press stop key to cancel error message in display. 4. if necessary, switch off fax machine for 10 seconds and press stop key again. all error messages are re- tained in the display until they are acknowledged with the stop key. if this error message does not disappear, the cause of the error has still not been rectified. how to correct press the stop key. if the error message does not disappear, activate the installa- tion procedure ( see page 11 ) and confirm all settings. the mains error report ( see page 91 ) is printed out in order to provide you with a list of lost criteria. allow this cover to snap carefully into position. close the housing cover carefully. send your document(s) with a lower resolution, or send them using the direct mode ( see page 36 ). if this error persists, please contact your dealer for a memory expansion. follow the instructions on page 116 to rectify the document jam. load new recording paper ( see page 9 ). load new recording paper ( see page 9 ). load new recording paper ( see page 9 ). load new recording paper ( see page 9 ). install a new cartridge ( see page 6 ). install a new cartridge ( see page 6 ). please contact your toshiba dealer for ordering a new printer unit. display broken registration press [stop] confirm dial list power failure tx cover open rx cover open memory full document jam upper paper empty middle paper empty lower paper empty paper empty toner low toner empty drum life warning free datasheet http://www.0pdf.com
111 gb possible problems possible problems toshiba tf 631 display replace drum confirm process-unit printer disorder load document communication error sorry not possible line busy page# mismatch polling error not allowed now cause the printer unit is spent. the printer unit is missing or has not been installed correctly. indicates a fault in the printer unit. no document a transmission error occurs while a document is being transmitted. selected function not possible at present. other party was busy. page counter and actual documents are differ- ent ( see page 47 ). a polling attempt has been made, and resulted in an error. you have tried to start a function which is blocked. how to correct replace the process unit ( see page 5 ). install the process unit correctly. activate the lock facility. contact your toshiba dealer and notify him of the code in the display message. the action requires a document. consult the transmission report ( see page 81 ) and try to establish the cause of the error with the following pages. read the operating instructions for any restrictions concerning your selected action. test the connection using the listening-in option ( see page 42 ). have you pressed * on the extension for obtaining an outside line ( see page 15 )? ask the other party to identify which page has not been transmitted. polling was not reserved, or the password was incorrect, or polling protection did not meet the specified criteria ( see page 58 ). wait until the current action of the fax machine has been terminated. free datasheet http://www.0pdf.com
112 gb possible problems possible problems toshiba tf 631 error codes in journal if transmission error appears in the display of your fax machine, the error code describes the specific error. the same code is shown also in the journal and transmission report. code 10 11 12 13 14 20 21/e0/e6 22 23 30 32 33 42 50 cause no recording paper paper jam documents have jammed in the document feed. open the upper covers toner empty power failure printer fault/pix-mem error memory error internal fault transmission interrupted by the transmitter/ receiver. page error polling error memory overflow line busy how to correct put more paper in the paper cassette. remove the jammed paper ( see page 116 ). remove the document jam as described on page 116 . allow these covers to snap carefully into position. replace the toner. ( see page 6 ) a power failure has occurred. try to remedy the printer fault yourself, otherwise contact the customer service of your toshiba dealer. if this error occurs frequently, please notify the customer service of your toshiba dealer. if this error occurs frequently, please notify the customer service of your toshiba dealer. start the transmission process again or request your fax partner to repeat the transmission process. a specific number of pages has been set, but a different number of pages has been sent ( see page 47 ). polling was not reserved, or the password was incorrect, or polling protection did not meet the speci- fied criteria ( see page 58 ). use a lower resolution for your docu- ments or send these documents in the direct mode ( see page 36 ). if this error occurs frequently, please contact your dealer for a memory exten- sion . test the connection using the listening-in option ( see page 42 ). have you pressed * on the extension for obtaining an outside line ( see page 15 )? free datasheet http://www.0pdf.com
113 gb possible problems possible problems toshiba tf 631 cause wrong codeword line busy communication error compatibility error training error image error line error image cannot be saved code 53 60 80/b0-b5/c0-c4/ d0-d2/f0, f1 81/b1/b9 82 83/84/85 86 87 how to correct a document has been retrieved with the wrong codeword ( see page 57 ). send the document again. bad line. the document has probably not been transmitted. you should transmit your document again to be safe. a function which is not a toshiba fea- ture or an itu-t standard feature is used during a transmission procedure. bad line. before the documents are transmitted, the fax machines check the line quality with test signals. if this error occurs, the document is not transmitted. no images were transmitted after handshaking between the fax machines. if this error occurs, the document is not transmitted. various lines have not been detected during the transmission procedure. call the other party to establish whether the document is legible. memory overflow on the other machine. transmit your document again later. free datasheet http://www.0pdf.com
114 gb possible problems possible problems toshiba tf 631 ... and solutions if the display gives an error message, clear the fault and delete the display with stop. check there is power on the machine. the machine must be switched on ( see page 8 ). use acceptable documents only ( see page 31 ). close the cover. it should be firmly locked in place on both sides. try again. replace the receiver only when you have pressed start. use acceptable documents only ( see page 31 ). adjust the document guides accordingly. ask the receiver to put paper in his machine. send your document again: the image must be face-down on your document feeder. make a copy of your document on your fax machine ( see page 29 ). if your copy is also difficult to read, clean the document reader. make a copy on your fax machine ( see page 29 ) and adjust the settings to your document. you can also improve document quality: by making the print on the photocopy darker, enlarging or reducing. ( see page 44/45 ). then send again. redial. you may get a better conncection. check and correct stored numbers ( see page 70/75 ). check that your telephone is connected correctly to the socket ( see page 8 ). plug the connecting cable of your fax machine into the socket ( see page 8 ). switch to the correct dialling procedure: dtmf or pulse-dialling ( see page 14 ). set the line types to extension ( see page 15 ). plug the connecting cable of your fax machine into the socket ( see page 8 ). problem your document is not automatically pulled into the feeder. the text transmission is not displayed when you press the start key. the document is damaged during sending or copying. your fax machine performed transmission correctly but the message was not received by the receiver. the receiver received a blank sheet instead of the document sent. the receiver reports: the document transmitted is difficult to read. abbreviated or one-touch dialling do not work. no dial tone is heard when handset is off- hook. your call does not arrive although you have dialled the correct number. possible causes ... your machine displays an error. the display is blank. document size or thickness of paper are not acceptable. the operator control panel is not firmly locked. you replaced the receiver before pressing start. document format or paper thickness not as specified. the document guides are not properly adjusted to the paper size. the other machine is out of paper. you loaded your document in the machine with the image face-up. your machines document reader is dirty or damaged. resolution and contrast are not set correctly. the telephone connection is poor. abbreviated or one-touch dialling number is not correctly stored. the telephone is not correctly connected. the fax machine is not correctly connected. your fax machine has been set to the wrong dialling mode. if you are connected to a pabx: you have set the wrong line type. your fax machine is not connected to the pstn. transmission problems your fax machine reports an operating error or fails to perform the required function. before you make an unnecessary call on your service technician, take your time and see if you can help yourself. this checklist will help you recognise and eliminate errors. free datasheet http://www.0pdf.com
115 gb possible problems possible problems toshiba tf 631 problem you press start to receive an document. but you receive nothing. your recording paper is not fed out. the dcoument received is difficult to read. you receive a completely blank document. the document received is partially printed. you can send fax messages without any problem, although you cannot receive any. ... and solutions if the display shows an error message, eliminate the fault and delete the display with stop. check the wiring. see page 8. check there is power to the machine. the machine must be switched on ( see page 8 ). press stop and remove the document. when receiving the next fax, be sure to replace the handset only after you have pressed start. close the cover. both sides of the cover must be firmly locked in place. remove the jammed paper ( see page 117 ). ask the sender to reset the resolution and contrast or improve the quality of the document e.g. by making the print on the photocopy darker, enlarging or reducing. then have it send again. ask the sender to transmit the document again ( see page 31 ). check whether the sender loaded in the correct manner. close the cover. both sides of the cover must be firmly locked in place. switch off receiving protection ( see page 28 ). possible causes ... your have an error displayed. the fax machine is not correctly connected. the display is blank. there is still a document in the feeder. your fax machine is set in manual receiving mode and you replaced the handset before pressing start. the operator control panel is not closed. the recording paper in your machine is jammed. document quality is poor. the telephone connection is poor. the sender made a mistake when loading the document. the operator control panel of your fax machine is not closed properly on both sides. receiving protection is activated. technician, take your time and see if you can help yourself. this checklist will help you recognise and eliminate errors. receiving problems your fax machine reports an operating error or fails to perform the required function. before you make an unnecessary call on your service free datasheet http://www.0pdf.com
116 gb possible problems possible problems toshiba tf 631 cleaning document scanner never use abrasive materials to clean your fax machine - they could cause damage. if documents transmitted are difficult to read, the document scanner must be cleaned. you can easily tell when: make a test copy of the document on your fax machine and compare the copy with the original. before you open the operator control panel as shown ... ... print out any data which may be stored. then switch off your fax machine. using a soft cloth, wipe the movable white roller and the glass pane underneath. if these parts are very dirty, you can also use a slightly moist cloth and then wipe off with a dry cloth. before closing the operator control panel, return the white roller to its former position. switch your fax machine on again. document jam how to clear a document jam press the release button to open the control panel cover. keep the power on. the jammed document can be carefully removed. do not try to send the jammed document again. use a carrier sheet or make a photocopy and transmit this instead. close the control panel take care that the cover locks firmly into place. now by pressing stop delete the error message. free datasheet http://www.0pdf.com
117 gb possible problems possible problems toshiba tf 631 how to clear a recording paper jam after opening the upper cover and side cover of the housing, you will see the possible locations where the paper may be jammed: remove the paper from here without applying force... ... or from underneath the process unit. do not touch any parts inside the machine other than those described here. the heater cover may be very hot - even when the machine is switched off. when paper is jammed, never open the recording paper cassette. if necessary, pull up the fixer unit and carefully pull out the jammed paper. after you have replaced the process unit, close the covers by pressing down lightly until they lock into place. now delete the error message by pressing stop. if toner inadvertently enters the interior of the fax machine, it may be necessary for the charge corona to be cleaned. the charge corona consists of a very thin wire which stretches along the entire length of the image drum in a metal cage. the supplied special tool enables you to clean the charge corona without any danger. ? switch of the fax machine ? pull the release button to open the fax machine ( see page 5 ) ? place the cleaning tool carefully on the metal cage (as illustrated in the drawing) and then slide it backwards and forwards several times along the entire length of the corona wire. the other parts of the cleaning kit are reserved for a service call-out. please store these objects in a safe place. cleaning the corona free datasheet http://www.0pdf.com
118 gb possible problems possible problems toshiba tf 631 15-03-98 sun 19:56 residual memory 100 % remote maintenance (comline) your fax machine enables remote diagnosis to be carried out. this means that internal settings can be read and changed via the telephone line. in order to ensure that all requirements of data protection are observed, comline is possible only if you temporarily enable your fax machine for this facility. standby mode start the menu the first 4 menu items are displayed. select a menu item male your selection 1: remote access always possible 2: temporarily enable remote access 3: remote access not possible select a menu item press stop, return to standby mode 2.lists 3.installation 4.menu list stop connection to pabx if your fax machine is connected to a pabx, additional sources of errors are possible. in the event of any problems, you should work through the following items and compare them against the current installation of your fax machine. where necessary consult the person who installed your pabx. ? does the pabx have public line capability? ? does the pabx have ddi capability? ? have you entered the ? j key before the actual fax number? ? how is the public line obtained (earth key, flash, number)? ? what dialling method is used (pulse- dialling, dtmf dialling)? remote access 1.always on 2.single access 3.always off 1.comm. options free datasheet http://www.0pdf.com
119 gb possible problems possible problems toshiba tf 631 uk connection information we declare, that toshiba is using mark in compliance with en 50 082-1, en 55 022/b and en 60 950 this toshiba facsimile transceiver is intended for connection to public telecommunication services as follows: by using the cable described as tel line cable in the packaging list of the instruction manual. this cable plugs into the socket on the left hand side of the tf 851 which is marked line and the other end into the standard pstn analogue socket found in the uk. this terminal equipment complies with the following requirements: group 3 fax modem automatic call initiation storage of telephone numbers for retrieval by a predetermined code automatic dialling automatic repeat attempts call progress monitor series connection facility ld or mf dialling operation with or without dial tone being present. uk connection information any other usage will invalidate the approval of the apparatus if as a result, it then ceases to conform to the standards against which approval was granted. epa energy star addendum to the TF631 operators manual the united states environmental protection agency (epa) has introduced a voluntary program, the energy star program, to encourage the widespread and voluntary use of energy-efficient technologies that enhance the workplace, improve product performance, prevent pollution, and reduce your energy costs. as an energy star partner, to toshiba europa (i.g.) gmbh has determinded that this facsimile model meets the energy star guidelines for energy efficiency. energy star guidelines require that all energy star facsimiles maintain very low power consumption during idle state or have a ?power saver feature that will automatically stand-down to an idle state after a period of inactivity. for more information on the energy star program, please contact: energy star printers/fax machines us epa (62021) washington, dc 20460 energy star is an u.s. registered mark. free datasheet http://www.0pdf.com
120 gb possible problems possible problems toshiba tf 631 index index abbreviated dialling ................................... 37 abbreviated dialling memory ..................... 69 alternative fax number .............................. 69 broadcast ............................................ 40, 41 chain dialling ............................................ 51 change toner .............................................. 6 cleaning, scanning ................................. 116 comline ................................................ 118 contrast ............................................ 45, 106 copy ......................................................... 29 corona .................................................... 117 correct sequence printout ........................ 25 cost centres ............................................. 98 cover sheet ....................................... 50, 102 date .......................................................... 17 delayed fax job ......................................... 92 delete abb numbers ................................. 73 delete one-touch dialling keys .................. 76 delete, groups .......................................... 80 delete, transmission ................................. 55 department code ...................................... 99 developer assembly .................................... 5 dialling method ......................................... 14 digital pabx ....................................... 15, 118 divider sheet ............................................. 98 document jam ........................................ 116 document length .................................... 105 documents ............................................... 31 drum unit ................................................ 5, 8 dual-tone multi-frequency dialling ............. 14 earth key ................................................... 15 ecm .................................................. 46, 107 edit groups ................................................ 79 error codes ............................................. 112 error messages ............................... 110, 111 extension ................................................ 118 fine .......................................................... 44 flash key ................................................... 15 grey ......................................................... 44 group dialling ............................................ 40 group, free ............................................... 40 groups ...................................................... 77 reception protection ................................ 28 reception trailer ....................................... 94 reception, automatic ............................... 18 reception, delete ..................................... 27 reception, manual ................................... 18 reception, memory .................................. 20 recording paper ......................................... 9 reduction, copies ..................................... 30 reduction, reception ................................ 19 remote maintenance ............................. 118 report, memory transmission ................... 82 report, multi-polling ........................... 82, 85 report, multi-transmission .................. 82, 85 report, transmission ................................. 82 resend ..................................................... 53 reserve polling .................................... 56, 58 resolution, printer resolution .................. 108 resolution, superfine .............................. 108 ringer volume ........................................... 96 rti ............................................................ 94 secure rx ................................................ 21 sep ......................................................... 109 separator page ......................................... 98 stack memory .......................................... 33 stand-by ................................................... 97 std .......................................................... 44 sub ........................................................ 109 sub-addressing ......................................... 71 superfine ............................................... 44 telephone directory function ..................... 39 telephone network, connection to .............. 8 time ......................................................... 74 toner ........................................................... 7 toshiba code .......................................... 57 transmission header ................................. 93 transmission report ..................... 71, 83, 112 transmission reports ................................. 81 transmission speed ............................. 49, 71 transmission, delayed ............................... 71 transmission, delete ................................. 55 transmission, important ............................ 35 transmission, protected .................... 48, 107 tti ............................................................ 93 u-fine ....................................................... 44 user name ................................................ 12 warning lamps ............................................ 2 id .............................................................. 13 infobox ...................................................... 58 job ................................................... 33, 103 job management ..................................... 34 job status ............................................... 104 journal ............................................. 86, 112 language .................................................. 16 last number redial .............................. 52, 95 list, departments ...................................... 91 list, functions ........................................... 88 list, numbers ............................................ 90 list, reservations ....................................... 88 listening-in .................................... 42, 43, 71 main line ................................................... 15 mains failure report ................................... 91 memory .................................................... 36 memory card ............................................ 10 memory, transmit from ............................. 33 memory, transmit memory ...................... 105 menu ........................................................ 11 modify abb numbers ................................. 72 multiple printout ........................................ 26 number of calls ........................................ 18 obtaining a public line .............................. 15 one-touch dialling ..................................... 38 one-touch dialling keys ............................. 74 pabx ......................................................... 15 paper jam ............................................... 117 polling protection ...................................... 57 polling, cancel .................................... 60, 64 polling, continuous .................................... 65 polling, multiple ........................................ 62 polling, single polling ................................. 61 power saver ............................................. 97 printer unit .................................................. 5 problems, with reception ........................ 115 problems, with transmission .................... 114 program selection list ................................ 81 protected transmission ............................ 107 pulse dialling method ................................ 14 pwd ....................................................... 109 free datasheet http://www.0pdf.com

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